Updates from UBC
Updates from VPFO
Presented by VPFO EDI Committee: Join us in celebrating Pink Shirt Day on February 22
Wear a pink shirt and join us on campus or virtually in celebrating diversity, kindness and empathy on Pink Shirt Day. This year’s theme is Acts of Kindness. If you would like to share your story about receiving or practicing acts of kindness at the event, please contact Rachel Lau (vpfo.hradmin@ubc.ca).
- Date: February 22, 2023
- Time: 2:00–3:00 p.m. & 7:00–8:00 p.m.
- On campus: Join us in-person at the Life Sciences West Atrium at 2:00 pm or CIRS 1250 at 7:00 pm for a safely catered event
- Online: The event will be streamed live via Zoom. Link will be provided via Outlook.
Download Zoom backgrounds in celebrating pink shirt day!
Learn more about Pink Shirt Day.
Strategic Plan updates
Feature enhancements to the Envisio Report Builder
Stay tuned for some big enhancements to the Envisio Report Builder that will make it easier to build, share, and manage your reports.
What you need to know:
- The new Report Builder will be available in Envisio on February 15, 2023
- All existing reports will be automatically migrated
The old Report Builder will still be accessible for a period of time
Log into Envisio to find the latest progress on our strategic plan.
Operations updates
Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Services
- Upcoming road closures as of January 31, 2023: Thunderbird Boulevard will be reopening to traffic in both directions starting Monday, February 13. Visit the Facilities website for more information about road closure updates on UBC Vancouver campus.
Comptroller, Finance & Operational Excellence and Treasury
- Year-End guidelines document will be available this week: The Year End Timelines and Procedures document for 2022/23 will be available for the community to review by end of this week. More information will be shared on the UBC Finance website.
- Continuing to support our community through training:
Through gathering feedback from working groups, surveys and Workday support requests, UBC Financial Operations launched two virtual, instructor-led training sessions to better support the community with their day-to-day work. Learn more
- Workday: Improved Approval Process for Special Exemption 13 Supplier Invoices: When an invoice over $3500 is submitted but is considered to be exempt from needing a Purchase Order based on UBC Finance’s ‘Special Exemption 13’ there will now be a step for review and approval in Workday by the Procurement Services team before the Budget Owner(s) approval. Learn more
Communications & Engagement, Human Resources, and Safety & Risk Services
- Updated HR service map: Refer to the updated VPFO HR Service Map to find your portfolio's HR representatives.
Shout outs
Finance & Operations
- Attile Andino & Chris Provencher: Thank you to Attile and Chris for their work on implementing the BCGEU Okanagan Health Spending Account and their timely communication with the stakeholder. Great work!
- Carlos Miranda: A big thank you to Carlos from Development and Alumni Engagement (DAE) for the great level of service he has provided over the past years. Whether he is helping with a Purchase Order, troubleshooting a process, or evaluating a supply option, Carlos always makes the procurement process easy for his clients.
- Henrik Agerskov & Lavina Yuen: Shout out to Henrik and Lavina for their teamwork and service excellence in improving the T4A/T5 process — this has enabled us to streamline the process and successfully issue the forms well before the CRA deadline. Well done!
- Jason Lee: Kudos to Jason for his continuous hard work and for covering for team members during the busy holiday season. We appreciate your dedication during this busy time. You're a great team player, Jason!
Well done! Want to give someone a shout out in the next edition? Submit your kudos in your local recognition program or email communications@vpfo.ubc.ca
People in motion
- The VPFO HR Team is excited to announce some changes over the next few months. Daisy Chan will be going on Maternity leave starting March 2023. In anticipation of Daisy’s backfill, we are excited to share that Kasia Burza will be temporarily promoted to HR Advisor until Sept 2024, supporting Finance & Operational Excellence and Treasury. Alysa Garza has joined the VPFO as HR Coordinator, supporting Finance & Operational Excellence and Comptroller until Sept 2024. Congratulations Daisy and Kasia, and welcome to the VPFO, Alysa!
- Custodial Services in Facilities is pleased to welcome David Sequeira as Assistant Supervisor and Ben Dumais and April Hidalgo as Auxiliary Service Workers.
- Veekay Padhi steps into new role as the ISC Service Centre Senior Manager.
Read more about our people on the VPFO website.
Job openings
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Payroll Partner - Analyst (JR10510) – 2/9/2023
- Director, Capital Planning (JR11150) – 2/9/2023
- Data Developer, ETL (JR11362) – 2/10/2023
- Service Centre (ISC) Representative (JR9446) – 2/10/2023
- Finance Product Manager (JR11297) – 2/11/2023
- Payroll and Staff Records Clerk 3 (JR11361) – 02/12/2023
- Coordinator, Change and Communications (JR11454) – 02/13/2023
- Patrol Officer II-26 (JR11268) – 2/15/2023
- Buyer (JR11324) – 2/15/2023
- Patrol Officer II-2 (JR10764) – 02/18/2023
- Workday Security Administrator (JR11443) – 02/23/2023
- Labourer 2 (Seasonal) (JR11189) – 6/30/2023
Don't forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.
Spotlight of the week
Each week a member of the VPFO will introduce themselves and their work through the Update.
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Samantha Tsui, Communications Coordinator | Communications & Engagement
My job is all about showcasing the great work VPFO teams do to drive UBC forward! Have you read the stories I wrote about our team members making the VPFO strategic plan into reality? You can read them on vpfo.ubc.ca/strategy
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Managing your mental health
HR has mental health resources to help you manage your ups and downs.
Manager or leaders: complete the new required training, Supporting Mental Health in the Workplace for Managers & Supervisors.
VPFO HR is always available for a confidential conversation, or access the Employee and Family Assistance Program's (EFAP) confidential services, through LifeWorks, by calling 1.866.424.0770.
February is Black History Month
While we should celebrate Black history and excellence every day, this is an opportunity for a focused, intentional and elevated reflection and recognition of Black history and achievement – and the many historical and contemporary contributions of Black Canadians, Black British Columbians and Black students, faculty and staff at UBC.
Attend one of many UBC events happening this month
February is also Low Vision Awareness Month
On February 23, join the Centre for Workplace Accessibility (CWA) in welcoming guests from Vision Loss Rehabilitation Canada (VLRC) and Canadian National Institute for the Blind (CNIB) to discuss workplace accommodations, assistive technology in the workplace, accessible hiring practices and how to make your meetings inclusive.
Register here
Join our community in Climate Emergency week: February 1-16
Climate Emergency Week is here, this year running from February 1 to 16. You are invited to participate in these climate-related activities, workshops, and special events to help build connections among everyone working towards resolving this crisis.
Find out how you can participate
Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
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“Part of what we tend to do with history we don’t consider significant, like Black history, is put it in a box, as something that exists only in the past,” Dr. Wright, who is the director of UBC’s Centre for Culture, Identity & Education.
Read about how piecing together the knowledge gaps of BC’s Black history can help us better understand the current Black community in BC and Canada, available on UBC Beyond.
