A weekly snapshot that captures important university updates, work across VPFO departments, and relevant resources.
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Operations updates
Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Services
Comptroller, Finance & Operational Excellence and Treasury
- Migrating to TouchNet, the new digital payment solution at UBC: The Digital Payments Program (DPP) recently launched the first phase of its migration journey. To help our community stay informed, the DPP launched a website, where you can find details about the program, project updates, and resources. Learn more
- Recordings of Workday webinars: Over the summer, the ISC started a new event series, Workday Webinars, for experienced Workday users who perform specific roles in Workday, such as managers and administrators. Watch the session recording
- October Lean Six Sigma Yellow Belt training is now full: If you are interested in becoming Yellow Belt-certified, the next cohort will be held on December 2 & 5 at UBC Robson Square. To register, contact David Pepin (david.pepin@ubc.ca)
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Communications & Engagement, Human Resources, and Safety & Risk Services
- Safety Day 2022: Organized annually by Safety & Risk Services, Safety Day will be held on Tuesday, October 4 to celebrate members of the Joint Occupational Health and Safety Committee (JOHSC) and Local Safety Team (LST) from across the university. Learn more
- Reappointment option now available for AAPS staff in Change Job: Managers and HR Administrators who are completing a Change Job for AAPS staff with term appointments will now have an additional option to choose as a reason in this process. Learn more on Workday This Week
- New communications toolkit available: Communications & Engagement created a toolkit to help you share information about the Vancouver Coastal Health COVID-19 booster clinic that has opened at the UBC Life Sciences Centre. Access the toolkit
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People of the VPFO
At the VPFO, we love celebrating success! Join us every week in recognizing the great work our VPFO team members are doing to support the university.
Facilities
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James Cornelia, Project Manager & Victor Wong, Project Coordinator – Shout out to James and Victor for their excellent work in managing the First Nations Longhouse (FNLH) expansion project despite hurdles, such as contamination of the newly installed cold water supply line, sprinkler and water leak, rescheduling of the occupancy walkthrough, etc. Thanks for your hard work, the project continues to a timely completion and handover by September 30. Great work!
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Facilities and Safety & Risk Services – Thank you to all teams involved with responding to the P. A. Woodward Instructional Resources Centre (IRC) sewage back-up on September 9, and again on September 12 when the issue intensified impacting additional offices and the studio in the basement. Our teams worked seamlessly together from stopping the sewage back-ups to cleaning up the spaces and ensuring the occupants in the building were safe. Thank you all for your assistance.
Finance & Operational Excellence
- Jason Lee, Buyer – Kudos to Jason for your professionalism and excellent customer service! Your colleagues can always count on you when dealing with rush or emergency orders. Keep it up!
- Olga Arlitt, Buyer – Shout out to Olga for being a great team player! Your thorough and clear communication and quick response make you a pleasure to work with. Thanks, Olga!
- Dayu Song, Buyer – Thank you Dayu for always being diligent and helpful when your colleagues need assistance with clarification or identifying problems. You take the time to ensure information is correct and are always clear and thoughtful in your explanation. Your diligence is appreciated, Dayu!
Well done! Want to give someone a shout out in the next edition? Submit a kudos in your local recognition program or email communications@vpfo.ubc.ca
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- Christian Stockman has been promoted to Senior Advisor in Privacy & Information Security (PrISM) within Safety & Risk Services.
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All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Project Manager 1 (JR9483) – 09/27/2022
- Finance Manager (JR9710) – 9/30/2022
- Data Systems Administrator, Capital Projects (JR9432) – 10/1/2022
- Shift Sub-Head Operating Engineer (JR9796) – 10/03/2022
- Service Centre (ISC) Representative (JR9750) – 10/16/2022
Don't forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.
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Getting ready for the National Day of Truth & Reconciliation & Orange Shirt Day
Last year, in honour of Orange Shirt Day and the newly introduced National Day of Truth & Reconciliation, the VPFO’s EDI Committee produced a series of blogs to drive awareness of the legacy of residential schools and help us all foster a commitment to reconciliation.
Read the full series for a deep dive into the history and meaning behind Truth & Reconciliation and Orange Shirt Day.
A reminder that UBC will observe this day — the National Day for Truth and Reconciliation — as a statutory day on both campuses.
If you are looking for opportunities to take part in events on The National Day for Truth and Reconciliation, consider joining UBC Applied Science and Land and Food Systems for an Intergenerational March to Commemorate Orange Shirt Day.
Learn more about events, information and resources at UBC.
Help shape the UBC Vancouver campus
How should the Vancouver campus grow and change over the next 30 years? Get involved with #campusvision2050 and help shape the future of your campus.
Share your voice at: https://campusvision2050.ubc.ca/get-involved
Mission to Launch: IRP Student Virtual Town Hall | October 3 | 2:00–3:00 pm
UBC is almost one year away from launching Workday Student - our renewed student information system. Attend this Virtual Town Hall! Hear from University leadership about the future of UBC, and get answers to your questions, learn when UBC will move to the new student information system and how you will be supported. Get to know more about the current solutions and where you can learn more about the upcoming changes.
Event Details
- Date: Monday, October 3, 2022
- Time: 2:00 pm – 3:00 pm
- Location: Virtual only
- Register here
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Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
- On a daily basis, you spend between a third and half of your waking hours daydreaming. Watch this TED video to find out what exactly happens in the brain while you daydream.
- October is already nearly upon us and that means plenty of fun, cool weather food events to check out. Here are some food events to check out in Vancouver this week, including a festival at UBC Farm! Learn more
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HR has collected mental health resources to help you manage your ups and downs. To view workshops, webinars and events visit the HR event listing.
Our VPFO HR staff is always available for a confidential conversation. Refer to this service map to connect with the HR Advisor supporting your area.
Access the Employee and Family Assistance Program (EFAP) confidential services, through LifeWorks, by calling 1-866-424-0770.
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