Updates from VPFO
Our Strategic Plan
Janet Hankins, Manager, Research Compliance and Occupational Hygiene: Balancing safety and innovation
"In my opinion, a process is never finished. We are constantly finding ways to improve and creating solutions to help people stay safe while being successful in their roles."
Read more about how Janet resonates with the VPFO’s strategic directions and values, and how her team came together to support the university community through the onset of COVID-19.
Read more
Operations updates
Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Services
- MOA Great Hall Renewal: On January 16, 2023, The Museum of Anthropology is now temporarily close until late 2023 to accelerate the completion of the seismic upgrades to the Great Hall and conduct other building improvements. Learn more about this project.
- Furniture Re-use program: Facilities Planning in Infrastructure Development launches Furniture Reuse Program to support sustainability. To enquire about furniture for sale, donate unwanted furniture items or learn more about the program, contact furniture.reuse@ubc.ca.
- Updated seismic planning timeline: The Seismic Planning Timeline has been updated and is available on the Facilities website. Learn about the work our team has been doing throughout the years to keep our community safe from natural disasters.
Comptroller, Finance & Operational Excellence and Treasury
- T4/T4A tax slips for faculty and staff expected by February 28: A further announcement will be shared when the tax slips are available. Please ensure that your home address is up-to-date in Workday and that your “home address” in Workday is not your UBC work address. Learn more
- Deadline for expense/invoice approval is March 30: Supplier invoices and expense reports, including credit card reconciliations, must have completed all the requisite steps/approvals in Workday and be fully approved by March 30 at 2:30 pm to be included in the March 2023 ledgers. Learn more
- Monthly online training workshop for UBC Visa cardholders: Learn about your responsibilities as a UBC Visa cardholder in this one-hour workshop. The next workshop is held on Jan 27. Learn more
Communications & Engagement, Human Resources, and Safety & Risk Services
- Submit your Professional Development Fund claims by March 3: A reminder to staff to submit your reimbursement claim in Workday by Friday, March 3. If you are a manager or supervisor, please review and approve all claims in Workday no later than Friday, March 17. Learn more
- Supporting Mental Health in the Workplace for Managers and Supervisor: This training focuses on building mental health literacy, clarifying managers and supervisors’ responsibilities when it comes to building workplace psychological health and safety, and sharing important resources. Learn more
- New Option to Highlight Hybrid Work on Job Postings: Listing whether a position is eligible for a hybrid work arrangement on job postings will help job seekers make informed decisions and have transparent conversations during the application and hiring process. See more upcoming enhancements on the ISC website.
- New photography of UBC Facilities' electricians at work: VPFO Communications & Engagement recently captured photos of electricians within Building Operations working on a lab renovation at the Centre for Comparative Medicine. View the VPFO Flickr to see the collection.
People of the VPFO
At the VPFO we love celebrating success! Join us every week in recognizing the great work our VPFO team members are doing to support the university.
Facilities
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Benjamin Scott and Nicholas Koutnik, Electricians – A bucket truck was having a hard time getting out of a snow and ice-filled parking spot right before the holidays. Nick and Ben passed by and immediately lept into action. Thank you, Control Crew Snow Rescuers!
Finance & Operational Excellence
- Tassadite Delepine – Thank you for working collaboratively with UBCO to share your IT Procurement knowledge and insights. You're a great team player!
- Jasmine Wong – You have proven to be a consistent customer service advocate who continues to uphold UBC Financial Operations' commitment to delivering professional and excellent service. Well done, Jasmine!
Well done! Want to give someone a shout out in the next edition? Submit your kudos in your local recognition program or email communications@vpfo.ubc.ca
- Jennifer Lin joined Finance & Operational Excellence as a Procurement Administrator (Co-Op Student) last week.
- Justin Watkins is joining Facilities as a Steamfitter tomorrow.
- Silvia Magnano starts today as Manager, Treasury Contracts & Real Estate.
- Farewell to Peter Joseph, Associate, Safety Programs Management & Systems, in Safety & Risk Services. Thank you for your service and we wish you all the best, Peter!
Read more about our people on the VPFO website.
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Labourer 2 (JR10120) – ongoing
- Labourer 3 (JR8504) – ongoing
- Emergency Management & Continuity Planning Advisor (JR11047) – 01/19/2023
- Systems Analyst II (JR11061) – 01/28/2023
- Financial Proc. Spec 3 (Gr4) (JR9321) – 01/30/203
- Energy Conservation Engineer (JR10881) – 01/31/203
- Trades 3 - Mechanic (JR10965) – 01/31/203
- Millwright (Building Operations) (JR10231) – 01/31/2023
- Configuration Analyst (JR11101) – 01/31/203
- Procurement Officer (JR11157) – 02/01/2023
- Trades 2 - Steamfitter / Pipefitter (JR7935) – 02/01/2023
- Manager, Digital & Creative (JR11144) – 02/02/203
- Director, Capital Planning (JR11150) – 02/09/203
Don't forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.
Each week a member of the VPFO will introduce themselves and their work through the Update.
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Eve Neesham-Grenon | Biological & Radiation Safety Associate, Safety & Risk Services
One of the many cool things our team does is providing biosafety and radiation safety training for students, faculty, staff, and visiting scientists at UBC whose research involves biohazardous materials or radiation. Find out more about the UBC Biosafety and Radiation Safety programs!
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Furniture Reuse Program: find the perfect furniture while supporting sustainability
Here at UBC, we have bold ambitions to become a zero-waste community. UBC is launching a furniture reuse program to help keep as much waste as possible out of the landfill.
The Furniture Reuse Program offers gently-loved furniture items at discounted prices right here at the Vancouver campus, helping you save money and support sustainability.
To enquire about furniture for sale, donate unwanted furniture items or learn more about the program, please contact furniture.reuse@ubc.ca.
The Draft 30-Year Vision for the Vancouver campus is here!
The Draft 30-Year Vision is here! Learn more about how the UBC Vancouver campus is supposed to grow over the next 30 years, and share your thoughts today: campusvision2050.ubc.ca/get-involved
Black Mental Wellness Project for Black students, faculty and staff
This project enables Black students, faculty and staff at UBC to access up to two free sessions with Black counsellors. There’s no cost and appointments are on a limited, first-come, first-served basis.
Book a virtual and/or in-person session today.
Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
HR has collected mental health resources, including events and workshops, to help you manage your ups and downs.
As a manager or leader, you play an important role in supporting your mental health and that of your teams. Complete the new required training: Supporting Mental Health in the Workplace for Managers and Supervisors.
Our VPFO HR staff is always available for a confidential conversation. You can also access the Employee and Family Assistance Program (EFAP) confidential services, through LifeWorks, by calling 1-866-424-0770.
