Our Strategic Plan
Our plan & our people
The VPFO is made up of diverse individuals doing important work to support the university. Join us as we spotlight champions of our strategic plan and how they drive UBC forward.
Janet Hankins, Manager, Research Compliance and Occupational Hygiene: Balancing safety and innovation at UBC
Janet has been with UBC for over 20 years, and with Safety & Risk Services (SRS) for almost a decade. From developing safe work procedures for the university to minimizing the risk of a global pandemic on campus, she has faced many challenges throughout her career.
In this Q&A, Janet shares how she resonates with the VPFO’s strategic directions and values, and how her team came together to support the university community through the onset of COVID-19.
Read more
Review our plan on Envisio
Log into Envisio to find the latest progress on our strategic plan.
Operations updates
Comptroller, Finance & Operational Excellence and Treasury
- Why your net pay is lower in January: Each calendar year, CPP contributions and EI premiums must be deducted from earnings until a maximum level is achieved. This results in a reduced net pay starting in January, but once the maximum contribution amounts are reached during the year, the deductions stop for the rest of the calendar year. Learn more
- Claiming your basic personal tax elections: The basic personal tax credit election amounts for 2023 are $15,000 (federal) and $11,981 (provincial). Learn more about how to claim your basic personal tax elections and find relevant resources on the UBC Finance website.
- Financial Operations service delivery levels – December: The December dashboards are now available to view on the UBC Finance website. Learn more
- Incorrect Time Off and Liability Information in Workday Reports: The ISC is investigating an issue that is affecting the accuracy of some custom reports, specifically those that report on time off balances and liability used by Managers and HR Administrators. In the interim, please use the ‘Time Off Results Summary’ Workday report to find correct time off balance information. Learn more
Communications & Engagement, Human Resources, and Safety & Risk Services
- Important updates to Legislative Sick Leave and Paid Sick Leave: In 2022, UBC added legislative sick leave in response to the update to the BC government’s amendment to the Employment Standards Act, which entitles employees to 5 days of paid sick time off each year. Learn more about how this legislation applies to your employment group.
- Job seekers can now sign up for Job Alerts: Active UBC employees can create an account and activate job alerts, but do not apply through the external career site. Instead, log in to your employee Workday profile and use the Career application to apply as an internal candidate. Learn more
People of the VPFO
At the VPFO we love celebrating success! Join us every week in recognizing the great work our VPFO team members are doing to support the university.
Facilities
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Jeremy Bell – Shout out to Jeremy for his exceptional work in maintaining the safety of our campus. With his skills and tenacity, Jeremy was able to restore power to an exterior light over the bicycle parking area at the Forest Sciences Centre, which was no small feat as it required investigation and re-routing. Nicely done, Jeremy!
Finance & Operational Excellence
- Boris Gunn – Kudos to Boris from the ISC service desk team for always providing proactive, detail-oriented, and effective support. Your resourcefulness and willingness to help the users to the best of your abilities set you up as a dependable team member. Your hard work is appreciated, Boris. Keep up the good work!
- Calvin Cheung – Shout out to Calvin for his continuous hard work and for covering for team members during the holiday. We appreciate your contributions and your ongoing commitment to supporting the UBC Community. You're a great team player, Calvin!
- Danielle Pannu & Sabrina Basra – Kudos to Danielle and Sabrina for their wealth of knowledge of the Workday system and ability to find effective solutions to help clients do their jobs. Great work!
- Erin Anderson – Erin is a rockstar team player who goes above and beyond to deliver her tasks and projects. We appreciate all your hard work, due diligence, leadership, and commitment to thoroughly assess change impacts (to both the community and ISC), as well as your collaboration with clients and communication partners across UBC.
- Pearle Lundeen – Thank you Pearle for facilitating the Equity, Diversity, and Inclusion (EDI) session held on December 15, 2022 for the Operational Excellence team. You did a fantastic job covering the modules and driving important conversations!
Well done! Want to give someone a shout out in the next edition? Submit your kudos in your local recognition program or email communications@vpfo.ubc.ca
Hello
- Bella Li joins the VPFO/VPHR Finance team within Comptroller as Financial Analyst, as John Mendes steps into his new role as Manager of Insurance & Loss Prevention in Safety & Risk Services.
- Qun Zhang joins Finance & Operational Excellence as Payroll Operations Support Specialist today.
Congratulations
- Please join us in welcoming Hailey Maxwell back from her maternity leave and into her new role as Manager, Emergency Management & Continuity Planning in Emergency Management within Safety & Risk Services.
Read more about our people on the VPFO website.
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Labourer 2 (JR10120) – ongoing
- Labourer 3 (JR8504) – ongoing
- Emergency Management & Continuity Planning Advisor (JR11047) – 01/19/2023
- Trades 3 - Electrician (2 Positions) (JR10841) – 01/20/2023
- Systems Analyst II (JR11061) – 01/20/2023
- Supply Chain Analyst (JR10330) – 01/22/2023
- Auxiliary Service Worker (JR10999) – 01/22/2023
- Financial Proc. Spec 3 (Gr4) (JR9321) – 01/30/203
- Energy Conservation Engineer (JR10881) – 01/31/203
- Trades 3 - Mechanic (JR10965) – 01/31/203
- Configuration Analyst (JR11101) – 01/31/203
- Manager, Digital & Creative (JR11144) – 02/02/203
- Director, Capital Planning (JR11150) – 02/09/203
Don't forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.
We’re introducing something new! Each week a member of the VPFO will introduce themselves and their work through the Update. To kick us off, meet Cassandra Torres:
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Cassandra Torres | Emergency & Continuity Planning Associate, Safety & Risk Services
I work as part of the Emergency Management team to prepare UBC's Vancouver campus for any emergencies that come our way!
A quick reminder to always keep an emergency kit in your car as well as your home and office. You never know when an emergency might happen! Learn more about how to get prepared for an emergency
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Join us in celebrating the Lunar Year of the Rabbit
Lunar New Year is one of the most important holidays for many East Asian communities in Canada and around the world. The holiday represents new beginnings and the renewal of good health, happiness, and prosperity.
Learn more about Lunar New Year and how it’s celebrated across Asian communities
Celebrate the Year of the Rabbit and engage with these events and programs happening across the university and in the community.
Find events
January is Sexual Assault Awareness Month: Faculty and staff resources
January is Sexual Assault Awareness Month. The Sexual Violence Prevention and Response Office (SVPRO) has valuable resources for faculty and staff to better understand this issue and gain support throughout the year.
UBC faculty and staff also have access to all SVPRO services, including support if you have experienced or been impacted by sexual or gender-based violence, harassment, or harm. Together we can build a culture of consent at UBC. For more information, contact the SVPRO team.
Roadmap for Change: Implementing anti-racism commitments at UBC (Jan 25)
Join this UBC-wide forum on Wednesday, January 25 from 2:00 – 3:15 pm to learn about next steps for implementing the recommendations from the Anti-Racism and Inclusive Excellence Task Force Final Report, and how you can build a more equitable and anti-racist UBC.
Learn more
Vice Society Ransomware Targeting Education: Ensure UBC EDR Installed
A ransomware gang known as Vice Society, also konwn as the “Vice Spider”, has recently been affiliated with a large amount of high-profile cyber-attacks against the academic sector. Impacts from these attacks have ranged from restricted access to networks and data, delayed exams, canceled school days, and unauthorized access to and theft of personal information regarding students and employees.
Units utilizing Endpoint Detection and Response (EDR) software approved by the CISO (CrowdStrike Falcon on servers and Cisco Secure Endpoint on workstations) are well secured against the Vice Society attacks, however, units that do not have these EDR tools installed are at high risk and must ensure that they are installed immediately.
Please contact UBC Cybersecurity at security@ubc.ca as soon as possible if you are having difficulty complying with these critical instructions.
Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
- Preparing for your next headshot, or planning photography for your next event? Here are a few things to avoid in corporate photography. Read more
- Hopping into the Year of the Rabbit! In Chinese culture, the Rabbit is a symbol of longevity, peace and prosperity. Watch this short YouTube video about the folktale of the Chinese Zodiac Rabbit.
HR has collected mental health resources to help you manage your ups and downs. To view workshops, webinars and events visit the HR event listing.
Our VPFO HR staff is always available for a confidential conversation. Refer to this service map to connect with the HR Advisor supporting your area.
Access the Employee and Family Assistance Program (EFAP) confidential services, through LifeWorks, by calling 1-866-424-0770.
