A weekly snapshot that captures important university updates, work across VPFO departments, and relevant resources.
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Operations updates
Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Service
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Power outage on October 16: The power outage was attributed to a cable fault which triggered protection devices, resulting in several high voltage feeds going down and cutting power to some of the buildings on campus. Learn more.
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Municipal Services go live with Planon: This week marks a significant milestone as the Municipal Services team go live with assets and preventative maintenance plans in Planon.
Comptroller, Finance & Operational Excellence and Treasury
- Peoplesoft to be decommissioned by end of October: Visit cio.ubc.ca/peoplesoft for updates and information, including what you need to do to prepare as we approach the decommissioning of PeopleSoft. Learn more
- Video resource to navigate Accrual Reports in Workday: A video tutorial is available on the UBC Finance website to help the community navigate the two new accrual reports in the period close dashboard in Workday. Watch the demo (CWL required)
- Quick access to Incomplete Purchase Requisition Cart on homepage: When items are added to a Purchase Requisition Cart but are not checked out, a ‘Cart’ card will now appear under Timely Suggestions on the Workday homepage. Learn more on Workday This Week
- September Interest Rates: The June interest rates are now updated and available on the UBC Finance website.
- Claiming unidentified wire transfers and direct deposit: Please check through the list of unidentified wire transfers and direct deposits (updated as of October 13) to see if any payments belong to your department.
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Communications & Engagement, Human Resources, and Safety & Risk Services
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People of the VPFO
At the VPFO, we love celebrating success! Join us every week in recognizing the great work our VPFO team members are doing to support the university.
Safety & Risk Services
- Teela Narsih — Thank you Teela for leading us through Safety Day 2022. It was a resounding success thanks to your leadership and a keen team of volunteers. Great work!
Communications & Engagement
- Samantha Tsui — Sam has taken on the challenge, outside of her regular duties, to plan and deliver our new campaign for the VPFO strategic plan. Watch for the first feature from her new campaign in the coming weeks!
Well done! Want to give someone a shout out in the next edition? Submit your kudos in your local recognition program or email communications@vpfo.ubc.ca
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- Linda Roseborough, Health, Safety & Wellness Advisor in Safety & Risk Services (SRS)’s last day at UBC is this Friday. Linda has provided strong support and leadership to many UBC initiatives and people, including the VPFO EDI Committee and managing health and wellness programs at The Centre at University Services Building (USB). There will be a send-off for Linda in the Multipurpose room at USB on Thursday, October 20 at 3:00 p.m.
- Holly Shepherd is promoted to Director, Treasury with overall responsibility for overseeing tax, contracts, leases & licences, housing loans, payment card industry compliance, service levy and Treasury Accounting.
- Conor Cregg-Guinan steps into a new role as Operations Manager, Custodial Services.
- Mohamed Arshad Mohamed Ashraf joins Finance & Operational Excellence as Procurement Officer on Oct 19.
- Paul Tiberghien joins Safety & Risk Services as a Outreach & Event Coordinator on Oct 19.
Read more about our people on the VPFO website.
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The Healthy Workplace Initiative Program is back
Do you have a great idea to make improve the health and wellbeing of your workplace? Want to boost team-building and the health of your colleagues?
The Healthy Workplace Initiatives Program (HWIP) is back for a special Fall Edition and provides start-up funds for health-related activities for UBC departments and units interested in promoting wellbeing in the workplace.
Applications are now being accepted until Monday, November 7, 2022
Learn more
ISP Toolkit in Action Panel – Your Opportunity to Learn from Colleagues
To help guide implementation of the Indigenous Strategic Plan (ISP), the Office of Indigenous Strategic Initiatives (OISI) developed a set of tools which both academic and operational units can use to help situate themselves in relation to Indigenous engagement and create a plan that aligns their work with the ISP’s eight goals and 43 actions.
Many units, teams, and departments have begun working with the ISP toolkit over the past two years. Presented by OISI and the Indigenous Initiatives team at the Centre for Teaching Learning and Technology (CTLT), this panel is an opportunity to learn from their experiences and ask questions that will help you move forward with the ISP toolkit.
- Tuesday, October 25, 2022 (1:30 pm - 3:00 pm)
Register and learn more
UBC Library launches EDI Scholars-in-Residence Program lecture series
Join us for a series of free, public lectures presented through the Equity, Diversity, and Inclusion (EDI) Scholars-in-Residence Program, which was launched by UBC Library and the Irving K. Barber Learning Centre. All lectures will take place in the Antonio and Marissa Peña Learning and Events Room in IKBLC.
Learn more
A one-year data retention schedule for Zoom and MS Teams video recordings is coming October 2023
In October 2023, UBC will implement an automated one-year retention policy for video recordings. This data retention schedule will affect all faculty, staff and student employees at both UBC Vancouver and UBC Okanagan campuses. This new policy is issued by UBC's Records Management Office. At this time only video recordings created in Microsoft Teams and Zoom are affected.
While users are not required to move their videos, if they are more than one year old and no action is taken, these videos will be automatically destroyed according to the one-year automated retention schedule. For more information about video storage solutions, please read the Frequently Asked Questions.
Please contact the IT Service Centre with any technical support requests or connect. For all questions, concerns or other feedback regarding this policy, please contact UBC Records Management (records.management@ubc.ca).
Learn more
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Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
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As a clinical pharmacist and lecturer at UBC’s Pharmacists Clinic, Adrian Ziemczonek plays a key role in organizing public vaccination clinics at UBC. Hear from Ziemczonek what people should expect and how they can protect themselves this flu season. Read more
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Add flair to your email with emojis. Read this step-by-step guide on how to insert emojis in Outlook on Windows 10 and 11 🥳
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HR has collected mental health resources to help you manage your ups and downs. To view workshops, webinars and events visit the HR event listing.
Our VPFO HR staff is always available for a confidential conversation. Refer to this service map to connect with the HR Advisor supporting your area.
Access the Employee and Family Assistance Program (EFAP) confidential services, through LifeWorks, by calling 1-866-424-0770.
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