Updates from UBC
Strategic Plan updates
Next up: Adam Rosenthal, Head, Tool Crib/Store shares his thoughts on driving continuous improvement in teams
Adam was one of the first people in the VPFO to complete their Lean Six Sigma Yellow Belt. Applying his learnings to changes both big and small, Adam is now on his way to completing his Lean Green Belt — go Adam!
Next week, Adam sits down with us to talk about the importance of knowledge sharing, and his experience with the Lean Six Sigma training program.
Operations updates
Comptroller, Finance & Operational Excellence and Treasury
- Claiming unidentified wire transfers and direct deposits: Please check through the list of unidentified payments (updated as of April 1) to see if any payments belong to your department.
- UBC reaffirmed with "AA+" rating from S&P Global: The rating conveys S&P Global Ratings' assessment that UBC has a very strong capacity to meet financial commitments and as such, UBC’s financial obligations are high quality and very low credit risk. Review the report
- Increase in mileage rate as of March 31: UBC will be updating its mileage rate in alignment with the Canada Revenue Agency (CRA) prescribed rate. The new rates will be available in Workday as of Mar 31 but retroactively effective for travel dates beginning on Jan 1. Read more
- New Google Maps Distance Calculation for Mileage Expenses in Workday: Google Maps now syncs with Workday so that driving distances can be quickly and accurately determined when creating an Expense Report or Spend Authorization (Cash Advance) for mileage expenses in Workday. Learn more
Communications & Engagement, Human Resources, and Safety & Risk Services
- Be a voice for campus safety: Stop by a pop-up in the AMS Nest on April 4 or April 5, between 11:30 a.m.–1:30 p.m. to share your experience, feedback, and input on Campus Security. Learn about other ways you can participate
- Access LinkedIn Learning through UBC HR website (previous site decommissioned): Faculty and staff can now sign up or login to their LinkedIn Learning account via the UBC HR website. View LinkedIn Learning
- Guidance on safe social media usage: In view of the recent ban by the Government of Canada on the use of TikTok on government-issued devices, find out what you can do to safeguard your social media accounts on your personal and work devices. Learn more
Shout outs
Facilities
Safety & Risk Services
- Joel Going, Lukasz Kowalski, Jonathan Crowell, Jonathan Valerio and William Theys: A big shout out to these Campus Security Patrol Officers from AMS Services for the support you've given the Peer Support team. Thank you for being there and helping the students feel safe!
- Campus Security: Thank you for your kind and empathetic response to the First Nations Longhouse incident. Your professionalism and care are much appreciated!
Well done! Want to give someone a shout out in the next edition? Submit your kudos in your local recognition program or email communications@vpfo.ubc.ca
People in motion
Welcome
- Tracy Pham is joining VPFO Communications & Engagement as the the Manager, Digital & Creative on April 5. In her new role, Tracy aims to transform the digital channels of the VPFO and bring forth new enhancements to optimize the user experience.
- Building Operations in Facilities is pleased to welcome Norman Rydings as Refrigeration Mechanic and Stott Graeme as Glazier/Waterproofer today.
- Telen Yeung joins Campus Security in Safety & Risk Services as a Patrol Officer.
- Selina Liu starts as Energy & Water Services as Energy Conservation Engineer on April 11.
Congratulations
- Noel McNally has been promoted to Senior Project Manager in Project Services within Infrastructure Development, as of February 7.
Farewell
- Farewell to Diane Blue, Executive Assistant to Safety and Risk Services. Diane's official last day is April 17 but she will be taking vacation from April 3-17. Please join us in wishing her well in her new adventure! Below is a photo of her farewell celebration.
- Please reach out to Sneha Dabgar (sneha.dabgar@ubc.ca) with any business related to Rae Ann Aldridge, Executive Director of Safety & Risk Service.
Read more about our people on the VPFO website.
Job openings
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Project Manager 1 (JR11920) – 04/03/2023
- Finance Assistant (JR12068) – 04/03/2023
- Lead Advisor, Information Security Compliance (JR12188) – 04/05/2023
- Procurement Officer - Construction (JR11717) – 04/07/2023
- Financial Project Analyst (JR12158) – 04/07/2023
- Safety Advisor - Field Safety (JR11918) – 04/09/2023
- Senior Treasury Analyst (JR12033) – 04/09/2023
- Systems Analyst II (JR11061) – 04/10/2023
- Oper/Drvr-Heavy Equip (JR12171) – 04/10/2023
- Labourer 3 (JR12078) – 04/12/2023
- Financial Operations Systems Processor: Workday (JR12110) – 04/14/2023
- Procurement Program Manager (JR12105) – 04/28/2023
- Utilities Electrical Engineer (JR11625) – 04/28/2023
- Configuration Analyst (JR11101) – 04/30/2023
- Labourer 2 (Seasonal) (JR11189) – 06/30/2023
Don't forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.
Spotlight of the week
Each week a member of the VPFO will introduce themselves and their work through the Update.
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Managing your mental health
HR has mental health resources to help you manage your ups and downs.
Manager or leaders: complete the new required training, Supporting Mental Health in the Workplace for Managers & Supervisors.
VPFO HR is always available for a confidential conversation, or access the Employee and Family Assistance Program's (EFAP) confidential services, through LifeWorks, by calling 1.866.424.0770.
Nomination deadline approaching for the 2023 President’s Awards for Staff
To recognize and celebrate staff who demonstrate outstanding achievement and excellence within the UBC community, we invite all students, faculty and staff to nominate staff for the 2023 President’s Service Award for Excellence and the President’s Staff Awards.
The nomination deadline is Friday, April 7 at 4 pm.
Learn more
Spring into action with Spring programs from The Centre
Spring programs are now available for registration! Find tips on back strengthening and conditioning, group training schedule, a simple yet delicious recipe for protein balls, and more.
Open to all VPFO employees on the Vancouver Campus, The Centre offers fitness assessments, classes, gym space, and other services to support our overall health and wellbeing.
Read the Spring program
Food truck festival at UBC: April 5 & 6
Find Vancouver's most popular food trucks at UBC University Commons in front of the AMS Nest on April 5 & 6 from 11 am–7 pm, right before Easter break!
Featuring over 20 incredible food trucks, local artisan market vendors and talented local musicians, you’re not going to want to miss out on this one.
Learn more
Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
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This short article by the Education Development Centre shares six practical tips on how to build a continuous improvement team. Read more
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Video games naturally tap into the way we learn: they focus our attention and track our progress as we head toward a clear goal. Kris Alexander, a professor of video game design, thinks the same elements should be used in traditional education. Watch his TED talk
