| VPFO Update | The week of January 9, 2023 |
Our Strategic Plan
Next up: Janet Hankins, Manager, Research Compliance and Occupational Hygiene shares how she balances innovation and safety at UBC
Janet has been with UBC for over 20 years and Safety & Risk Services for almost 10 years. From developing safe work procedures for the university to minimizing the risk of a global pandemic on campus — Janet has done it all.
Come back next week to read how Janet and her team came together to support the university community during COVID-19.
Operations updates
Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Services
- Nationwide menstrual hygiene supplies shortage: Due to supply chain issues, we are currently experiencing delays in refilling our menstrual hygiene dispensers in washrooms across the UBC Vancouver campus. Learn more
- Facilities teams work together to ensure an ideal exam experience for UBC students: Twice a year, Custodial Services and Municipal Services within Facilities work together to set up Osborne Gym and Student Recreation Centre Gym with 1,340 tables and chairs, to support and maintain an ideal exam experience for UBC students. Learn more
- UBC embraces mass timber with $180 million Gateway Building: The Gateway building design won the Canadian Architect Award of Excellence in 2021, with the jury commenting that the targeted GHGI goal of 1.4 was a “significant achievement. Read more about this project
Comptroller, Finance & Operational Excellence and Treasury
- Adaptive Planning demo: Watch Dominika Wesolowski, Senior Finance Analyst at UBCO, demo the new Adaptive Planning financial budgeting and forecasting software going live in July 2023. The demo includes a preview of the P&L Revenue & Expense model and new features. Watch now
- Adaptive Planning Product Overview Webinar Recording: A recording of the product overview webinar, including the live Q&A during the session, is now available on the Adaptive Project site. Learn more
- Lean Six Sigma Yellow Belt Training in February: There are still a few spots available at the next Yellow Belt training, held at UBC Robson Square on Feb 9 & 10. Please email David Pepin, Operational Excellence Knowledge Transfer Manager by January 10 to register.
- Continuous Improvement Community of Practice (CoP) on December 1: Organized by Operational Excellence, Sean Zheng from Municipal Services within UBC Facilities, shared how advancing his knowledge of Lean Six Sigma helped advance his career, and participants had an opportunity to review the 14 principles of Lean in a UBC context. Learn more
- Claiming Unidentified Wire Transfers and Direct Deposits: Please check through the list of unidentified payments (updated as of Jan 5) to see if any payments belong to your department.
Communications & Engagement, Human Resources, and Safety & Risk Services
- Safety Awareness Week is January 9–13, 2023: Start the new year off right by learning how to keep yourself and the UBC community safe and secure on campus. Visit UBC Campus Security’s booths across campus to learn about theft prevention and helpful safety and security tips. Learn more
- New communications toolkits available: Communications & Engagement created a toolkit to help you share information about Safety Awareness Week. Access the toolkit
- Campus snow removal photography: See photos of Facilities' Municipal Services and Custodial Services removing snow on campus to maintain the safety of our community on the VPFO Flickr.
People of the VPFO
At the VPFO we love celebrating success! Join us every week in recognizing the great work our VPFO team members are doing to support the university.
Facilities
Finance & Operational Excellence
- Arezu Hoss – Shout out to Arezu for living our values in showing how much you care with your service and support of our UBC community. Your demonstration of empathy and compassion is a reflection of you being a Champion of our commitment to Service Excellence as part of our ISC Team.
- Grace Miguel and Isgo Nercessian – Despite extreme winter weather conditions, Isgo made it on campus to ensure UBC Employees' Payroll Cheques and Vendor Cheques were handled and delivered to the post office for mailing prior to the winter closure. Thank you for going above and beyond and delivering outstanding service excellence and accountability!
Well done! Want to give someone a shout out in the next edition? Submit your kudos in your local recognition program or email communications@vpfo.ubc.ca
Hello
- Facilities is pleased to welcome Erlinda Batiao, Grace Dimalibot and Evelyn Ferrera as Evening Service Workers in Custodial Services; Jordan Coleman as Oper/Drvr-Heavy Equip in Municipal Services, Garnet McKay as Electrician in Building Operations.
- Please join Safety & Risk Services in welcoming Cameron Nagle and Grace Williams as Research Compliance & Occupational Hygiene Assistant, Deni Olivares as Occupational Health and Safety Assistant, Fabiola Ruiz-Aguilar as Safety Advisor – Scientific Diving and Sanjana Bedi as Emergency Programs Assistant, as well as Maliheh Oliver, Manager PIA Operations and Engagement and Taylor Bohn, Privacy and Security Advisor in Privacy & Information Security (PrISM).
- Finance & Operational Excellence welcomes Linge Li and Feng Luo as Financial Analysts and Maydeline Yang as Payroll Assistant.
Congratulations
- Natalie Walliser steps into new role as Acting Director for Infrastructure Development within Facilities at UBC Okanagan.
- John Mendes steps into new role as Manager of Insurance & Loss Prevention in Safety & Risk Services.
Farewell
- Farewell to Geoffrey Daniel, Manager, Digital & Creative within VPFO Communication & Engagement. Thank you for your contributions and service to UBC!
In Memoriam
- It is with profound sadness that we have learned of the passing of our dear friend and colleague March Cheng, HR Functional Analyst in the Integrated Service Centre. March consistently made a positive impact on every team she was a part of. Her knowledge of payroll was second to none, and she was known for her dedication and willingness to do whatever necessary to get the work completed. We will all miss her deeply.
If you need any support processing this news, please reach out to your manager or to our Employee & Family Assistance provider, LifeWorks. Their Care Access Centre is available 24 hours a day, seven days a week, at 1-800-387-4765.
Read more about our people on the VPFO website.
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Labourer 2 (JR10120) – ongoing
- Labourer 3 (JR8504) – ongoing
- Head Trades 3 - Mechanic (JR11009) – 01/11/2023
- Comptroller (JR10852) – 01/12/2023
- Patrol Officer II-2 (JR10764) – 01/12/2023
- Senior Financial Analyst (JR11048) – 01/12/2023
- Senior Facilities Planner (JR10966) – 01/12/2023
- Head Trades 2 - Architectural (JR10894) – 01/13/2023
- Trades 2 - Steamfitter / Pipefitter (JR7935) – 01/13/2023
- Trades 2 - Painter (2 Positions) - 3 Months (JR10937) – 01/13/2023
- Millwright (Building Operations) (JR10231) – 01/13/2023
- Data Systems Administrator, Capital Projects (JR9432) – 01/15/2023
- Human Resources Coordinator (JR10998) – 01/16/2023
- Emergency Management & Continuity Planning Advisor (JR11047) – 01/19/2023
- Trades 3 - Electrician (2 Positions) (JR10841) – 01/20/2023
- Systems Analyst II (JR11061) – 01/20/2023
- Supply Chain Analyst (JR10330) – 01/22/2023
- Auxiliary Service Worker (JR10999) – 01/22/2023
- Energy Conservation Engineer (JR10881) – 01/31/203
Don't forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.
Privacy Matters @ UBC: Data Privacy Week January 23-27, 2023
From January 23 – 26, 2023, you are invited to share why privacy matters to you by joining in the conversation about the impact technology has on our privacy rights and the importance of valuing and protecting personal information.
- What’s New in Privacy? (January 23, 2023 | 10:00 am - 11:00 am)
- In this kickoff session, members of the Privacy and Information Security Management (PrISM) leadership team will provide an overview of new or emerging trends (and threats!) in privacy and information security.
- Student & Employee Investigations – the Privacy Issues (January 24, 2023 | 10:00 am - 11:00 am)
- Paul Hancock (Legal Counsel, Information and Privacy at UBC) and Carly Stanhope, (Director of Investigations at UBC) analyze the privacy issues that arise when investigating a student or employee against accusations of misconduct.
- Web Analytics and Web Marketing – the Privacy Issues (January 25, 2023 | 10:00 am - 11:00 am)
- David McCaughan (Associate Director of Marketing & Recruitment, Faculty of Applied Science) and Paul Hancock discuss the alarming lack of transparency from departments on how they collect and use web analytics data for marketing and other purposes.
- Ask Me Anything: Privacy Edition (January 26, 2023 | 10:00 am - 11:00 am)
- An opportunity for the UBC community to raise their privacy-related questions to UBC’s privacy, information security, and risk management experts, as they host an open ‘Ask Me Anything’ panel session.
Learn more: privacymatters.ubc.ca/dpw2023
Lunar New Year Market at UBC Botanical Garden
UBC Botanical Garden is hosting their first Lunar New Year event in 2023 to welcome the year of the rabbit! Local makers, artists, and crafters will be selling their goods.
The festive event will also feature lion dances, kung fu performances from UBC Kung Fu Club, and dance performances from UBC Hanfu Culture Society and YunTang Dance Club. UBC Botanical Garden will also offer fresh flowers and potted plants for sale.
- Date and Time: January 14–15, 2023 11:00am–4:00pm
- Location: UBC Botanical Garden, Reception Centre, 6804 SW Marine Drive
- Cost: $5 Tickets include admission to the Asian Garden (weather permitting)
Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
- A new year is typically a time of optimism, a time when we look forward to the future and reflect on what we can do better. As leaders look ahead to the next 12 months, what resolutions should they make? Read more
HR has collected mental health resources to help you manage your ups and downs. To view workshops, webinars and events visit the HR event listing.
Our VPFO HR staff is always available for a confidential conversation. Refer to this service map to connect with the HR Advisor supporting your area.
Access the Employee and Family Assistance Program (EFAP) confidential services, through LifeWorks, by calling 1-866-424-0770.
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The VPFO Update is a weekly snapshot that captures important university updates, work across VPFO departments, and relevant resources.
This will be reposted, along with past issues, at vpfo.ubc.ca/news.
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