Updates from UBC
Updates from the VPFO
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See our photos from Pink Shirt Day: A few weeks ago hundreds of team members from across VPFO gathered to recognize Pink Shirt Day and this year’s theme “Acts of Kindness”. Photos from the daytime event, as well as the evening event for night shift staff, have now been shared on the VPFO Communications Flickr Page.
Strategic Plan updates
Review our plan on Envisio
Log into Envisio to find the latest progress on our strategic plan.
Don't forget that there are resources, including step-by-step video tutorials and a knowledge base, to guide you through updating your plans and reviewing your progress. Learn more on the Operational Excellence website.
Operations updates
Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Services
- Upcoming road closures on UBC Vancouver campus: Some road closures are expected around campus as of March 17. This work will result in some delays to traffic, so please plan your routes ahead. Learn more
- Keeping our campus warm: It’s not easy keeping a campus as large as UBC warm throughout the cooler months. Most buildings on the UBC Vancouver campus are connected to a centralized thermal energy system managed by Energy & Water Services. Kudos to our thermal operators for their adaptability, expertise and collaboration! Read more
Comptroller, Finance & Operational Excellence and Treasury
- Year End Call-in session resources: Recordings and Q&As from the call-in session on March 7 are now available on the Year end resources page (CWL required).
- Workday Release Completed on March 11: The first biannual Workday release for 2023 was successfully completed on March 11. This release included minor updates to the Global Navigation Menu, internal job postings (via the Career application), and receiving goods and services in Workday. Learn more
- Lean Six Sigma completion quarterly update: As of March, a total of 792 certifications have been issued through the program. Click through to view your unit’s progress with Lean Six Sigma completion.
- New project kick-off template available: Operational Excellence has created a new template to help project managers accelerate their project kick-off and align Steering Committee and project team members towards the same goal. Access project management tools
Communications & Engagement, Human Resources, and Safety & Risk Services
- VPFO Communications & Engagement team completes Lean Six Sigma Yellow Belt Certification: In addition to the entire team earning certification in PROSCI’s change management methodology, the team is now better equipped to help UBC achieve its process improvement goals with Lean Six Sigma Yellow Belt Certification. Learn more
- Dealing with natural disasters at UBC: Featured in University Affairs (UA), Hailey Maxwell, Manager of Emergency Management & Continuity Planning speaks about some of the programs and activities UBC offers to help students, faculty, and staff prepare for different types of emergencies. Read more
Shout outs
Safety & Risk Services
UBC Campus Security and UBC Sprouts — a 100% volunteer and student-run organization at the UBC, along with volunteers from across the university took part in the Homelessness Services Association of BC’ s Point-in-Time Homeless Count on March 8 to collect details about the experiences and demographics of people who are experiencing homelessness. Thank you to everyone who participated!
- Dustin Szeto & Sanjana Bedi: Thank you for going above and beyond to support this event, from showing up at 6:30 am to picking up food and liaising with the Sprouts Team. Without your prep work, this event would not have occurred!
- Ali Mojdehi, Glen MacNeil and Operations Team – Thank you for bringing your expertise, commitment and knowledge of the community to the program! Your help and coordination is much appreciated!
- Hailey Maxwell: Hailey was recently featured in University Affairs (UA) where she spoke about emergency preparedness at UBC. Thank you for representing SRS and UBC!
Well done! Want to give someone a shout out in the next edition? Submit your kudos in your local recognition program or email communications@vpfo.ubc.ca
People in motion
- Andrew Carr has been promoted to Head Mechanic in Building Operations within Facilities as of March 13. He will be the point of contact for vehicle service requests and vehicle upfitting. Congrats, Andrew!
- Manal Ghanem has joined the ISC as a Workday Security Administrator.
Read more about our people on the VPFO website.
Job openings
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Computer Aided Drafting (CAD) Technician (JR11851) – 03/22/2023
- Evening - Full-Time Service Worker (JR11951) – 03/22/2023
- Occupational Health and Safety Associate (JR11777) – 03/23/2023
- Auxiliary Service Worker (JR10999) – 03/23/2023
- Patrol Officer II-2 (JR10764) – 03/24/2023
- Data Systems Administrator, Capital Projects (JR9432) – 3/26/2023
- Custodial Scheduler (JR11943) – 03/28/2023
- Procurement Officer - Construction (JR11717) – 03/29/2023
- Trades 2 - Plumber (JR11966) – 03/31/2023
- SubHead Trades 2 - Plumber (JR11970) – 03/31/2023
- Senior Manager, Partnerships and Strategy (JR12032) – 03/31/2023
- Trades 3 - Mechanic (Heavy Duty Ticket Preferred) (JR12009) – 03/31/2023
- Project Manager 1 (JR11920) – 04/03/2023
- Safety Advisor - Field Safety (JR11918) – 04/09/2023
- Senior Treasury Analyst (JR12033) – 04/09/2023
- Labourer 2 (Seasonal) (JR11189) – 06/30/2023
Don't forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.
Spotlight of the week
In honour of Women's History Month, we'll be celebrating the achievement of women across the VPFO throughout March.
UBC and the VPFO are committed to gender equity and inclusion of all women. By challenging and calling out gender bias and inequality, we can all help create a more inclusive research, learning and work environment. See what’s happening at UBC.
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Teresa Syrnyk, Director, Facilities Planning
I am always gratified to see students studying and collaborating in spaces I helped create.
Last week, I had a chance to visit two fine projects I worked on with UBC Library Leadership: the Library Research Commons in Koerner Library on the Vancouver campus and the Learning Commons at UBC Okanagan. Working with the fantastic librarians on these projects was a highlight during my time at UBC.
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Managing your mental health
HR has mental health resources to help you manage your ups and downs.
Manager or leaders: complete the new required training, Supporting Mental Health in the Workplace for Managers & Supervisors.
VPFO HR is always available for a confidential conversation, or access the Employee and Family Assistance Program's (EFAP) confidential services, through LifeWorks, by calling 1.866.424.0770.
UBC Sexual Violence Prevention and Response Office (SVPRO): Trans Day of Visibility
International Transgender Day of Visibility (TDOV) occurs every year on March 31st. This day is dedicated to celebrating transgender people, their contributions to society and raising awareness of discrimination faced by transgender people worldwide.
See attached poster for more details about upcoming events, including a Gender-Affirmation Free Store on Mar 31.
Questions about your benefits (including the new ones)? Check out this webinar
Janet McHugh and Lauren Lee from the Health, Wellbeing & Benefits team will help you better understand the wide range of benefits available to you, with a focus on the new benefit plan provisions that were added on January 1, 2023.
Enrol today
Workday corner: use the benefits snapshot to ensure your details are up-to-date
There are valuable aspects of your benefits plans you won't want to miss. We host a semi-annual webinar so you can discover what's available to you. Check out the webinar or read a quick summary.
Learn more
Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
- After a chance meeting four years ago with Professor Yves Tiberghien, Luke O’Grady Vaikawi & neighbouring islanders connect with UBC community & speak out on climate change. Read the story of how a group of diverse Pacific Island knowledge keepers makes the unprecedented journey to Vancouver to stand on the world stage
- Know you should establish clear limits at work but not sure how to do it? Here are a few strategies from relationship therapist and author Nedra Glover Tawwab. Watch the TED video
