Updates from UBC
Updates from VPFO
Strategic Plan updates
Next up: Aletha Utimati, Project Manager & and Sandy Sull, Finance Manager, Project Accounting
While they bring in completely different expertise, Aletha and Sandy’s shared vision for an innovative campus, passion for collaboration and ability to shift gears and adapt quickly, make them a powerful duo in the VPFO.
Come back next week to read how Aletha and Sandy's work intersect and what accountability means to them in their respective roles.
Operations updates
Comptroller, Finance & Operational Excellence and Treasury
- 2022/23 Year End timelines and procedures: The Year End Timelines and Procedures document for 2022/23 are now available on the UBC Finance website.
- Year End call-in session: Register for the call-in session on March 7 from 10:30 am–12:00 pm to review the fiscal year-end timelines and procedures. Learn more
- Share your feedback on UBC’s Statements on Responsible Investing: You are invited to comment on the Statements on Responsible Investing in preparation for the submission to the Board of Governors in the Spring of 2023. The feedback period will be open until February 17, 2023. Learn more
- Tip: How to search for a supplier in Workday: Before requesting a new supplier, you should always check if the supplier profile exists in Workday or if the profile is simply inactive. Learn how to view a supplier on Workday
- Workday: New option to select position on Expense Reports: Employees with multiple positions can now select the position for which they are creating an Expense Report so that it is sent directly to their appropriate (primary or non-primary) Manager for approval in Workday. Learn more
Communications & Engagement, Human Resources, and Safety & Risk Services
Shout outs
Cross VPFO
- Paul Gill, Glen McNeil & Anna Grewal: Kudos to Paul, Glen and Anna for facilitating EDI sessions with Facilities' Municipal Services team! They have been so fantastic and have generated a lot of great discussions amongst the team. Your dedication to supporting EDI and inclusive work environments is much appreciated!
Facilities
- James Bellavance & Jeet Amritsar: Shout out to James and Jeet for taking the time to give our conference participants who came from across Canada, the UK and Australia a tour of our beautiful campus! Thank you for showcasing this wonderful space that we enjoy working at with your expertise and dedication!
- Building Operations' Scaffolding and Plumbing/Fire Life Safety crews: The crew members were able to replace a damaged section of sprinkler pipe within the Rose Garden parkade this past week. The expertly laid out pipe could not have been done without the perfectly positioned scaffolding. Great job!
Finance & Operations
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Dayu Song: Dayu has received the most awards since the launch of the KUDOs program within Finance & Operational Excellence from April 2022 until December 31, 2022. Shelly Morrison, Senior Director, Finance Services & Strategic Procurement, presented Dayu with a certificate of congratulations, chocolates and a voucher for $100. Thank you for leading by example and congratulations, Dayu!
Communications & Engagement
- Annie Mullins: Shout out to Annie for the great work she did on updating the Payroll content on the UBC Finance website in time for tax season. Filing taxes is no fun, but clear and informative information definitely makes the process easier!
Well done! Want to give someone a shout out in the next edition? Submit your kudos in your local recognition program or email communications@vpfo.ubc.ca
People in motion
- Nicholas Potovsky joins Infrastructure Development in Facilities as the Accessible Buildings Planner.
- Farewell to Lance Adams, Business Analyst, Safety & Risk Services. His last day is February 14. Thank you for your service and we wish you all the best!
Read more about our people on the VPFO website.
Job openings
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Patrol Officer II-26 (JR11268) – 02/15
- Buyer (JR11324) – 02/15
- ISC Functional Support Analyst (JR11487) – 02/16
- Evening - Full-Time Service Worker (2 Positions) (JR11498) – 02/17
- Day - Full-Time Service Worker (3 Positions) (JR11496) – 02/17
- Patrol Officer II-2 (JR10764) – 02/18
- Functional Support Analyst (JR11521) – 02/20
- Financial Analyst (JR11566) – 02/20
- Manager, Financial Reporting (JR11514) – 02/22
- Workday Security Administrator (JR11443) – 02/23
- Trades 2 - Steamfitter / Pipefitter (1 Position) (JR7935) – 02/23
- Trades 2 - Plumber (JR10661) – 02/26
- Refrigeration Mechanic (JR11554) – 02/27
- Lead Advisor, Information Security Compliance (JR11398) – 03/08
- Trades 2 - Access Control Tech Locksmith (JR11453) – 03/15
- Labourer 2 (Seasonal) (JR11189) – 06/30
Don't forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.
Spotlight of the week
Each week a member of the VPFO will introduce themselves and their work through the Update.
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June Zhu, Business Data Analyst | Operational Excellence
A recent project I worked on was the implementation of Envisio, VPFO’s strategic & business planning tool. Learning a new tool can be challenging, so I created step-by-step training videos to guide our business plan owners through the process. Check them out on opex.ubc.ca/envisio-resources
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Managing your mental health
HR has mental health resources to help you manage your ups and downs.
Manager or leaders: complete the new required training, Supporting Mental Health in the Workplace for Managers & Supervisors.
VPFO HR is always available for a confidential conversation, or access the Employee and Family Assistance Program's (EFAP) confidential services, through LifeWorks, by calling 1.866.424.0770.
Seminar: Everything you need to know about occupational sensitization
Whether you work in a lab, animal facility, workshop, museum — or even an office, you may come into contact with sensitizers at your workplace.
UBC Safety & Risk Services has invited industry and academia experts to educate the community on why sensitization is an important workplace safety issue and how to protect yourself.
Event details:
Register and learn more about the seminar
UBC Annual Screening Mammography Clinic on March 22, 2023
The Screening Mammography Program (SMP) Mobile Services will once again be visiting the UBC Point Grey Campus. BC women ages 40 and up with a primary care provider (doctor, nurse practitioner or naturopath) can book a screening mammogram directly through the program without a doctor’s referral.
- When: Wednesday, March 22, 2023
- How: By appointment by calling 1.800.663.9203
- Where: Parking lot beside Technology Enterprise Facility (TEF 3) on the corner of Agronomy Road and Health Sciences Mall
Learn more
Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
- Microstresses are small moments of stress that seem manageable on their own but embeds themselves in our minds and accrue over time. Fresh research will teach you how to recognize and manage microstress’s most common forms. Read more
- Several orcas were spotted splashing around local BC waters Friday which made for a spectacular sight for some lucky locals. Watch the video
