Updates from UBC
Updates from VPFO
- Calling on EDI facilitators: The VPFO EDI committee is looking for volunteer facilitators to help us drive EDI conversations at the VPFO. Find more information about the role and commitment of an EDI facilitator as well as how to sign up on the VPFO website.
Strategic Plan updates
Get involved: How do you champion VPFO's strategic plan?
What do VPFO’s Strategic Directions mean to you? How does our Strategic Plan help you grow personally and professionally? How does your work impact the university?
Through sharing about your work and people, you can help other departments gain a better understanding of what you do, how you connect to others in the portfolio, and how your team helps move the strategic plan forward.
Complete our online interview to share your story and get involved.
Janet Hankins, Manager, Research Compliance and Occupational Hygiene: Balancing safety and innovation
Read about how Janet resonates with the VPFO’s strategic directions and values (and how being the youngest of 15 children has helped her become a better manager).
Read full story
Operations updates
Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Services
- 2023 Soft plastic and styrofoam pick-up schedule: Did you know that plastic bags and styrofoam are not currently recyclable at UBC’s sort-it stations? There are several collection points across campus for pickup. Learn more
Comptroller, Finance & Operational Excellence and Treasury
- UBC publishes first Task Force on Climate-Related Financial Disclosures (TCFD) Report: This is one of the first reports developed at a Canadian university, which demonstrates both UBC’s leadership in the international response to the climate emergency, as well as the university’s initiative in actively measuring and improving environmental, social and governance (ESG) factors. Read the report
- Claiming unidentified wire transfers and direct deposits: Please check through the list of unidentified payments (updated as of Jan 19) to see if any payments belong to your department.
- Workday: New Process for Changing a Current Position's Compensation Type: When an employee’s current position is changing from hourly to salaried or vice versa, Managers can now update the position’s compensation type using Change Job. Learn more
Communications & Engagement, Human Resources, and Safety & Risk Services
- Download your Group or Department’s logo set: Using the current, properly-formatted UBC logo in our materials is important. Logos for the VPFO and our constituent departments can be found on the VPFO Communications & Engagement website.
Shout outs
Facilities
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Utility Plumbing team in Building Operations –Thank you to the team for their efforts in assisting UBC researchers and BCCDC with the weekly wastewater sample and data collection. Your willingness to always help out, and “go the extra mile” attitude are so very much appreciated – along with your smiles and good humor!
Finance & Operations
- June Zhu – Kudos to June for developing a powerful and user-friendly dashboard that enables follow-up and improvement of supplier goods/services receipts in Workday by the Procurement Services Team. Your collaboration and teamwork are appreciated!
Safety & Risk Services
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Eve Neesham-Grenon, Peggy Paduraru, Sharlene Eivemark, and Richard Wambolt – Kudos to the hardworking Research Safety teams who have been delivering training nonstop since our return from the holiday break. Great work!
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Shilan Keshvadi – Shout out to Shilan for completing two years of Joint Occupational Health & Safety Committee (JOHSCs) evaluations for the university’s 23 JOHSCs. Great start to the new year!
Communications & Engagement
Well done! Want to give someone a shout out in the next edition? Submit your kudos in your local recognition program or email communications@vpfo.ubc.ca
People in motion
- Alysa Garza joins the VPFO as HR Coordinator today
- Silvia Magnano joins Treasury as Manager, Treasury Contracts & Real Estate.
- Fabiola Ruiz-Aguilar has joined Safety & Risk Services as Safety Advisor, Scientific Diving.
- Annie Mullins has been promoted to Manager, Strategic Initiatives in the VPFO Communications & Engagement team. In this role, Annie will lead the development, execution, and evaluation of the Communications & Engagement projects outlined in the VPFO strategic plan, as well as supporting other enabling projects.
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Farewell to Mitra Jani, Buyer within Finance & Operational Excellence, supporting Project Services. Her last day is tomorrow, January 31. Your positive energy will be missed and we wish you all the best in your next opportunity.
- Farewell to Natalie Pang, whose last day will be January 31. As Natalie departs, Jyoti Kaveri with Hiring Solutions will step into the role of Administrative Assistant to the Comptroller on February 3. We wish you all the best, Natalie, and welcome to the VPFO, Jyoti!
Read more about our people on the VPFO website.
Job openings
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Millwright (Building Operations) (JR10231) – 1/31/2023
- Energy Conservation Engineer (JR10881) – 1/31/2023
- Trades 3 - Mechanic (JR10965) – 1/31/2023
- Configuration Analyst (JR11101) – 1/31/2023
- Procurement Officer (JR11157) – 2/1/2023
- Trades 2 - Steamfitter / Pipefitter (2 Positions) (JR7935) – 02/01/2023
- Manager, Digital & Creative (JR11144) – 2/2/2023
- Payroll Partner - Analyst (JR10510) – 2/9/2023
- Director, Capital Planning (JR11150) – 2/9/2023
- Data Developer, ETL (JR11362) – 2/10/2023
- Service Centre (ISC) Representative (JR9446) – 2/10/2023
- Finance Product Manager (JR11297) – 2/11/2023
- Patrol Officer II-26 (JR11268) – 2/15/2023
- Buyer (JR11324) – 2/15/2023
- Labourer 2 (Seasonal) (JR11189) – 6/30/2023
Don't forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.
Spotlight of the week
Each week a member of the VPFO will introduce themselves and their work through the Update.
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Bang Dang, Technician, Environmental Services | Safety & Risk Services
Our team, aka the Three Amigos Team at the Environmental Services Facility, handles the transportation and disposal of 70 tonnes of hazardous waste at UBC each year — from disposal of harmful acid, 400 kg of baby sturgeon to 1000 kg of elephant seal. Learn more about what makes our job unique.
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Managing your mental health
HR has mental health resources to help you manage your ups and downs.
Manager or leaders: complete the new required training, Supporting Mental Health in the Workplace for Managers & Supervisors.
VPFO HR is always available for a confidential conversation, or access the Employee and Family Assistance Program's (EFAP) confidential services, through LifeWorks, by calling 1.866.424.0770.
EDI: Workplace Accessibility at UBC
The Centre for Workplace Accessibility (CWA) is a central hub for resources, tools, and programs that help remove barriers for faculty and staff with disabilities or ongoing medical conditions.
CWA offers a number of campus accessibility resources, including a checklist for accessible events and a toolkit for accessibility and inclusion.
Upcoming events, available through Workplace Learning (WPL):
February is #MoveUBC month!
Check out the upcoming events on the Move UBC calendar for ways to move more all month long, including free fitness classes, Active Wear Wednesdays, and kick-off events at UBC Vancouver and Okanagan on February 1!
Learn more: move.ubc.ca
UBC named one of Canada’s Top Employers for Young People in 2023
UBC is recognized as one of Canada’s Top Employers for Young People in 2023. This special designation recognizes the employers that offer the nation’s best workplaces and programs for young people starting their careers.
View the announcement on the UBC Focus on People website to see why UBC was selected for this award.
Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
- Your slides should be designed to complement a story, not to replace the storyteller. The author presents five storytelling strategies to help you stand out the next time you give a presentation.
- “Be sure to use a strong password” is advice we all constantly see online. Here’s how to create a strong password—and, more importantly, how to actually remember it. Read more
