Celebrate International Women's Day on March 8

International Women’s Day (IWD) takes place annually on March 8 to recognize and celebrate women’s achievements, challenge biases, and reflect on and advance efforts towards greater gender equality. Across research, education, university services and student life, women at UBC are making a difference in the lives of others every day.

The theme this year is “Break the Bias”. We invite you to wear purple and download Zoom backgrounds to show your support for International Women's Day, available on the VPFO EDI website.

Visit UBC's International Women's Day page to explore stories of achievement, register for events and find community resources.

Learn more 

Next Workday Release on March 12, 2022

All UBC faculty and staff will see updates to the Workday home page, search functionality, and navigation, as part of the Workday release on March 12, 2022.

Workday releases happen twice a year and are part of their commitment to continuous improvement.

Relevant resources: 

Learn more on the ISC website

Construction on campus

The March 2022 Infrastructure Development/Properties Trust construction project map is now available on the Facilities website

What’s new in Planon?  

As part of the Planon Enhancement Project, a new set of communication email notifications, will be activated later this week in Planon.  


When a new communication log (internal communication type) is added in the back-office, those technicians on the order will receive an email notification to their individual UBC account.  

Planon Mobile Field Services (PMFS) 

When a new internal communication is added via the PMFS app, the Order internal coordinator team members, and any additional order work assignments, will receive an email notification to their UBC email account. 

Greater details of this enhancement can be found in the enhancement document. 

Need Help with Planon? Access the learning resources and helpdesk links on the Facilities website. Click Planon tab > Planon support and resources. 

Synchronizing our clocks at UBC

Over the next few months, the Facilities team will be leading a comprehensive review of all existing clock locations on campus to progressively upgrade all of UBC’s synchronized clock technology in order to improve service reliability for campus users, while reducing long-term maintenance costs. 

Facilities Managers will work with faculty and departmental building administrators to identify and prioritize the replacement of high-uses clock in critical areas, while also identifying and de-commissioning older clocks that no longer provide a critical need to campus users.   

The replacement of the clocks will be completed by Building Operations’ Fire & Life Safety (FLS) team at a rate of approximately 300-400 clocks per year, depending on the availability of capital renewal funding. This project is anticipated to be completed in 3-4 years.

For questions and details about this capital renewal initiative, please feel free to contact your Zone Facilities Manager.  

Read the full announcement on the Facilities website

HR Workshop: Interviewing Skills & Resume Writing  

The VPFO-HR team will be running an one-hour workshop on Tuesday, March 15 from 11:00 am – 12:00 pm on best practices around behaviourial based interview skills — plus some tips on resume writing too!  

This will be an excellent opportunity to learn more about: 

  • the UBC-Facilities recruitment process for internal competitions; 
  • how to provide strong, detailed answers to common behavioral-based interview questions; 
  • creating a resume that will get you noticed;  
  • other tips and tricks!  

If you are interested in participating in this session, please confirm in writing to vpfo.hradmin@ubc.ca to receive the Outlook invite. Please do confirm your attendance, as seating will be limited. 

Complete the UniForum Service Effectiveness Survey  

On March 7, UBC deployed the UniForum Service Effectiveness survey to over 6,000 academic and professional staff, to gauge employee satisfaction with UBC's administrative services, such as Supplier Setup, Procurement, AP/AR, Recruitment Support, Office Cleaning, Security, etc.

If you received the survey, you will have until Friday, March 18, 2022, to complete the survey.  

Your valuable feedback will help us better understand what we are doing well and where we need to improve our administrative services. If you have any questions, please contact the UniForum Program Manager, Jeff Lei

Job Openings

All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:

  • Day Shift – Assistant Head Service Worker (JR6624) – closing Mar 10
  • Evening Shift – Assistant Head Service Worker (JR6625) – closing Mar 10

Please remember to apply as an internal candidate. This Workday Knowledge Base article shows how: How do I apply for an internal job posting? 

In case you've missed it

Here is a quick recap of key events and information that you may have missed. For more details, please click on the links below or refer to our weekly portfolio newsletter, VPFO Update

If you do not currently receive the VPFO Update in your inbox, please contact Samantha Tsui, Communications Coordinator. 

Weekly Emergency Tip: Bolt and brace everything in your house 

Minimize the damage to your home in the event of an earthquake by securing the contents of your house. 

For more tips on how to reduce earthquake damage, check out the Government of Canada’s website

For information on what to do before, during and after an earthquake, visit the UBC Emergency Preparedness website.

Managing your mental health 

Human Resources has collected mental health resources to help you manage your ups and downs. To view more workshops, webinars and events visit the HR event listing

Our HR representatives are always available for a confidential conversation: 

  • Monica Haab (monica.haab@ubc.ca): Customer Services, Energy & Water Services, Customer Services & Informatics, Municipal Services, and Trades 
  • Arvind Kang (akang03@mail.ubc.ca): Custodial Services and Infrastructure Development.   

Understanding the Employee and Family Assistance Program 

The UBC Employee and Family Assistance Program (EFAP) is a voluntary and confidential counselling support service that provides employees at all levels and their family members (dependents) with the help needed to resolve a wide range of personal, work, health, or life issues. This expert information and immediate support resources are available in-person and by phone, video, web or mobile app 24/7, 365 days per year.  

Login to the new LifeWorks Wellbeing Platform and explore their resources and content. 

Thanks for reading!

You can find this newsletter, along with past issues, on the Facilities website: facilities.ubc.ca/facilities-weekly

For questions and content submission, please email facilities@vpfo.ubc.ca


The Facilities Group and part of the VPFO Portfolio.

VP Finance & Operations (VPFO)
The University of British Columbia
Koerner Library, 6th Floor 
1958 Main Mall, Vancouver, BC V6T 1Z4

UBC Facilities
The University of British Columbia
Campus & Community Planning (C&CP) Building
2210 West Mall, Vancouver, BC V6T 1Z4


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