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Welcome to the first edition of Facilities Weekly — a newsletter distributed across all Facilities departments every Tuesday. The newsletter contains a summary of news and events that will help you do your job and stay informed of what's happening within Facilities, VPFO, and the university.
You can find all past editions on facilities.ubc.ca/facilities-weekly
For questions, content, and feedback, please email facilities@vpfo.ubc.ca
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Focusing our resources at the frontline
As we head into the new year, there is an opportunity to reimagine the Facilities organizational structure for emerging challenges. After further review of our budgeted resources and with our current financial constraints, I would like to ensure that our limited resources are focused at the frontline of our daily work to build, operate and maintain the campus facilities.
Our new Facilities organizational structure will enable us to work better together as an integrated Facilities team, and allow for more efficient planning, decision-making and communications. It will also reduce management costs to help address budget constraints and free resources for operational positions where workload and demands are high. The new structure aims to break down silos and will place the emphasis on Facilities as one team, as opposed to a group of individual departments.
View the full update on the Facilities website
Kudos to our team for supporting extreme weather events and keeping our community safe
2021 certainly was an unprecedented year for those on campus working to support extreme weather events due to climate change!
From heat domes, atmospheric rivers, a tornado, and arctic outflows with little to no rest over the holiday period — our teams have had to navigate heavy snow and ice, downed trees, air quality issues, extreme heat to extreme cold temperatures, flooding and so much more!
Some interesting facts:
A big thank you goes out to all of those from across Facilities who support extreme weather such that the university can continue to operate in a safe and functional capacity. We appreciate your dedication and commitment to the campus community.
Construction on campus
The January 2022 Infrastructure Development/Properties Trust construction project map is now available on the Facilities website.
Planon: Flagging the need for additional crews
 A reminder to technicians to call their heads or the service centre when additional crews and new work orders are required for a job.
Comments and notes entered in the Planon App Suite (PMFS) do not generate notifications or transfer to other work orders yet.
Still, it is essential to use them to document work progress or any technical information that should be passed on to other crews attending the request.
When creating a Work Order per technicians' request, the Service Centre Coordinators will transfer existing notes and comments onto new subs.
Welcome to the team... and fond farewell
- Meynardo Villarica has been promoted to Architectural Sub Head in Building Operations, effective today.
- Gilberto Andrade is joining Municipal Services as the new Senior Materials Resource Coordinator on January 10.
- Winston Feliciano has been promoted to Mechanic Apprentice in Building Operations, effective January 10.
Job Openings
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. The following VPFO positions are currently open:
- Project Manager I (JR5759) – closing Jan 14
- Facilities Manager (JR5777) – closing Jan 20
Please remember to apply as an internal candidate. This ISC Knowledge Base article shows how: How do I apply for an internal job posting?.
VCH COVID-19 testing site opened at the Life Sciences Centre
Vancouver Coastal Health (VCH) has opened a new COVID-19 testing site located at the Life Sciences Centre on UBC Vancouver campus. Services will be available from 9:00 a.m. to 7:00 p.m. seven days a week. Based on testing demand and resources at this facility, there is potential for an extension or premature closure.
COVID-19 PCR testing will not be available at this site. The site will only be distributing Rapid Antigen Testing kits.
For more information, visit the Safety & Risk Services website.
Harry Hackl joins UBC as Director, Campus Security
Please join us in welcoming Harry Hackl as the Director, Campus Security Safety & Risk Services, effective January 4, 2022.
Harry joins us from Southern Alberta Institute of Technology (SAIT) as the Manager, Security & Emergency Services, and has over 25 years of experience working at the Calgary Police Services.
Harry will be responsible for setting the strategic direction of Campus Security to ensure excellence in community safety standards across the UBC Vancouver campus.
Read the full announcement
EDI: Celebrating Black Excellence Day on Jan 14, 2022
Wear black on January 14th, 2022 in support of Black Excellence Day.
What is Black Excellence Day?
As a lead up to Black History Month, Black Excellence Day is a day to rejoice Black history and learn about Black stories, Black art and Black people, and a day to stand in solidarity with Black Canadians.
Black Excellence Day (formally launched as Black Shirt Day in 2021) helps profile and acknowledge black Canadians in our history and school curriculum.
The term "Black Excellence" was born out of the civil rights movement in the 1960s and Black Excellence Day falls on Martin Luther King Jr.'s birthday, January 15th, or the Friday before if the day falls on the weekend.
Learn more on the Black Excellence Day website.
Remembering Sidney Poitier, an example of Black Excellence
Sidney Poitier, the renowned Hollywood actor, director and activist who broke through racial barriers as the first Black winner of the best actor Oscar for his role in "Lilies of the Field," and inspired a generation during the civil rights movement, has died at age 94.
Read more about Sidney Poitier
UBC Connects Masterclass: Gurminder K Bhambra decolonising social theory
This event is presented in partnership with the 2nd Annual Racial (In)Justice Lecture presented by the UBC Departments of Anthropology and Sociology. Professor Gurminder Bhambra will speak virtually on her most recent co-authored book Colonialism and Modern Social Theory: Decolonising an Absence.
- When: Tuesday, January 25, 2022, 10:00 am – 11:15 a.m.
Register and learn more
UBC Annual Screening Mammography Clinic
The Screening Mammography Program (SMP) Mobile Services will once again be visiting the UBC Point Grey Campus. BC women ages 40 and up with a primary care provider (doctor, nurse practitioner or naturopath) can book a screening mammogram directly through the program without a doctor's referral.
- When: Tuesday, January 25th, 2022
- How: By appointment by calling 1.800.663.9203
- Where: BC Cancer Agency Digital Mammography Coach at University Commons by the Robert H. Lee Alumni Centre.
For more information or to register, visit the BC Cancer website or call 1.800.663.9203.
Weekly Emergency Tip: Footwear by your bed
Did you know that one of the most common injuries that emergency departments had to deal with during the 6.7 Northridge earthquake that hit Southern California in the early morning hours of January 17, 1994, was removing broken glass from people’s feet?
This week's tip is about making sure you keep a pair of shoes by your bed at all times in case of a nighttime earthquake.
For more information on Personal Emergency Preparedness, visit the Safety and Risk Services website.
Managing your mental health
Human Resources has collected mental health resources to help you manage your ups and downs. To view more workshops, webinars and events visit the HR event listing.
Our HR representatives are always available for a confidential conversation:
- Monica Haab (monica.haab@ubc.ca): Facilities, Municipal Services, Trades
- Alena Martin (almarti@mail.ubc.ca): Custodial Services, Energy & Water Services, and Infrastructure Development.
Understanding the Employee and Family Assistance Program
The UBC Employee and Family Assistance Program (EFAP) is a voluntary and confidential counselling support service that provides employees at all levels and their family members (dependents) with the help needed to resolve a wide range of personal, work, health, or life issues. This expert information and immediate support resources are available in-person and by phone, video, web or mobile app 24/7, 365 days per year.
Login to the new LifeWorks Wellbeing Platform and explore their resources and content.
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