Unit Name

Message from the Department Head

As spring nears, it conjures up and confirms the many examples of personal and professional renewal and resilience within our department. In a previous newsletter, I gave updates on the many leadership changes from Midwifery, Postgraduate, Undergraduate and Research and am happy to report that the enthusiasm of these new leaders is only matched by that of the associated staff, faculty and learners. 

With a new term underway, I want to congratulate everyone on their scholarship and accomplishments as you will read below. I also acknowledge the resilience shown while navigating the many changes this year in the department, and internally and externally to UBC. Additional congratulations to: Cedar Award recipient Dr. Caroline Shooner; Clinical Nurse Specialist Michelle Carter on their recent Strengthening Mothers Through Perinatal Research Award;  Drs. John Pawlovich, Terri-Leigh Aldred and their team for a successful Strategic Investment Fund to further their work with Indigenous partners on their Drone Transport Initiative; and the many authors of scholarly publications across midwifery and family medicine showcasing the breadth and critical contributions our faculty make to areas of primary care need. 

Several opportunities for funding are provided below, including a call-out to faculty to present at our department Research Rounds. These rounds are a way to connect and learn about important research, and to find opportunities for collaboration.

As you may recall, next month the Department is completing our response to the request from the College of Family Physicians of Canada for curriculum renewal central to their outcomes of training initiative.  Many thanks to our Complex Systems Navigators Dr. Theresa Van der Goes and Maja Klempner for their stewardship and to members of our education curriculum design team including Drs. Tina Webber, Meera Anand, Vincent Wong, Johan van Heerden, Micah Hansen, Svetlana Hadkin and Haley Smith for their precious time, insight and commitment, and to all faculty and staff who have supported this project aimed to inform and improve the way we teach in our family medicine residency program.

Finally, the Department of Family Practice and the Dean’s Office have been busy collecting and completing documents over the last several weeks in support of the department external review scheduled for late April.  The review is done at the end of the Department Head’s term and will inform the Dean’s Office and the department regarding operational, educational, research and service expectations among our faculty, learners and partners.  It is quite hard to believe that almost five years have passed (sometimes it feels as though it has been much more than that); regardless this critical process will enable the Department to probe important directions and investments for the future.

As always, please read through this newsletter, let us know what you think on how we can meet your needs for departmental news.

Robert Petrella
Department Head



Awards and Recognition

Image alt-text

The Cedar Awards

The Department is proud to recognize Dr. Caroline Shooner as the recipient of the February Cedar Award. Dr. Shooner is a family physician and GP oncologist. She has been living and working on Haida Gwaii for the past twenty years and is grateful to the Haida Nation for their hospitality. As the educational lead at Haida Gwaii Hospital, she is responsible for both medical students and residents rotating at the remote, rural site.

Congratulations, Dr. Shooner!

Read more.

Call for Nominations

UBC Emeritus College Award for Excellence in Innovative and Creative Endeavours

The Award of Excellence in Innovative and Creative Endeavours from the UBC Emeritus College recognizes UBC emeriti for excellence in innovative research, artistic creation or new applications of previous research since attaining emeritus status.

Deadline to nominate: February 24

Announcing the 2023 Recipients of the Strategic Investment Fund: Drone Transport Initiative Phase 2

From the Faculty of Medicine:

We were very pleased by the response to the 2023 Strategic Investment Fund (SIF) call, having received 31 proposals. The level of competition was exceptionally high, with many excellent proposals making the selection process challenging. Following detailed review, the Dean selected 9 proposals for funding based on recommendations from the SIF review panel, for a total allocation of $1.3M. Of the selected proposals, 6 proposals are focused on Indigenous objectives.

Leads: John Pawlovich, Rural Chair, Department of Family Practice, Terri-Leigh Aldred, Clinical Professor, Department of Family Practice; Site Director, UBC Indigenous Family Medicine Program

Summary: Enhance and extend reach in communicating approaches about the UBC Drone Transport Initiative (DTI) to diverse audiences and partner communities to help others establish respectful, culturally-safe and mutually beneficial relationships with Indigenous partners in implementing technological solutions in their communities, and to showcase the project to potential donors and collaborators. This project will co-create with Indigenous partners knowledge exchange materials about the DTI in an accessible and user-friendly format.

Read more about the project here.

Read more about the other recipients here.


BCCFP Resident Award

The BCCFP R2 Resident Award is awarded to three R2s graduating from the UBC Family Practice Residency Program. Each will receive $1,500. Recipients will embody one or more of the following:

  • Is passionate about advocating for the value of family medicine
  • Demonstrates professionalism in their daily work
  • Leads by example
  • Influences change, whether through direct action or by the way in which they conduct themselves each day
  • Practises kindness, thoughtfulness and good communication with peers and patients

Click here to submit a nomination. The deadline is March 18 at 10am.


General Updates and Resources

IT Security Update

All users in the department must be aware of the requirement to report potential information security incidents to security@ubc.ca. For example, a suspicious email that a staff receives or a pop up on their computer screen that wants the user to contact a 1800 number or a pop-up that asks for ransom, etc. should all be reported to security@ubc.ca for analysis.




2024 Building the Future - Research Trainee Day and Lecture Series

We are excited to announce the Faculty of Medicine’s Building the Future- Research Trainee Day and Lecture Series! This event will bring members of the Faculty of Medicine together to share and learn the diverse and innovative research work of graduate students and, postdoctoral fellows.

Date: Thursday, March 7, 2024

Time:  8:30 am – 4:00 pm PST

Location: UBC Life Sciences Centre (in-person event)

For accessibility information, please click here.

General Attendee Registration

Deadline: Thursday, February 29, 2024

For general registration, please click HERE.

If you have questions regarding the submission of your abstract or general inquiries regarding this event, please contact us at med.gradpostdoc@ubc.ca . We are looking forward to your


Beyond Representation: Celebrating Black Excellence in BC Healthcare

February 28 @ 12:00 pm - 1:30 pm

Join Vancouver Coastal Health and Faculty of Medicine’s Office of Respectful Environment, Diversity, and Inclusion for “Beyond Representation: Celebrating Black Excellence in BC Healthcare” to learn about and celebrate the important contributions made by Black professionals in BC healthcare. During this session, the panelists will share their experiences navigating the healthcare work environment and emphasize the importance of recognizing and promoting Black excellence in health care.

Learn more and add it to your calendar here.


AI Meets Ethics

From the UBC Data Science and Health Cluster:

Event Page

In this fourth session featuring Dr. Julie Robillard, we will explore the impact of social robot use in the context of brain health and illness, and discuss key ethical implications surrounding their use. Dr. Julie Robillard is an Associate Professor of Neurology at the University of British Columbia and Scientist in Patient Experience at BC Children's & Women's Hospitals. She leads the Neuroscience, Engagement and Smart Tech (NEST) lab within Neuroethics Canada, where her research program evaluates the benefits and harms of current and emerging technologies that support brain health across the lifespan, and develops novel, emotionally-aligned tools to assist people with brain health conditions in living their best life.



Image alt-text

Cecilia Jevitt and Kiley Ketchum: JPNN

UBC Midwifery Professor Cecilia M. Jevitt and student Kiley Ketchum co-authored a paper on optimizing nutrition in pregnancy. Published in The Journal of Perinatal and Neonatal Nursing (JPNN), it's a peer-reviewed "Pink Journal" dedicated to advancing evidence-based practices in perinatal and neonatal nursing.


Kiley Ketchum and Cecilia Jevitt: IJERPH

Kiley Ketchum, registered dietician and third-year UBC midwifery student and Professor Cecilia M. Jevitt have co-authored a paper on limiting excessive gestational weight gain. Published in the International Journal of Environmental Research and Public Health (IJERPH), it covers diverse disciplines including global health and environmental sciences.


Health Equity Faculty Publication

Stoll and Vedam - https://www.med.ubc.ca/news/people-of-colour-less-likely-to-be-screened-for-perinatal-mood-and-anxiety-disorders-new-study/


BMJ Open Faculty Pub: Vedam and Bayrampour

UBC Midwifery Professors Saraswathi Vedam, Hamideh Bayrampour and other UBC faculty and alums contributed to a protocol for a controlled trial of SmartMom™, recently published in the BMJ Open Journal. Check out the full article. https://bit.ly/3UlwIPj 📚


Strengthening Mothers Award Recipient

Congratulations Michelle Carter on their recent Strengthening Mothers Through Perinatal Research Award. Michelle Carter (RN, MSN, BSN, BSc) is a Clinical Nurse Specialist at St. Paul’s Hosptial and PhD Student at UBC School of Nursing.



Image alt-text

Celebrating UBC Resident Doctors

More than 1,440 UBC resident doctors are delivering excellence in healthcare for British Columbians. Read more from the Faculty of Medicine here.


Sport and Exercise Medicine

Image alt-text

Sport Medicine Virtual Series for Primary Care 2024

This four-week speaker series will provide up-to-date, relevant education and research in the field of sport and exercise medicine. Our expert panels will bring together a variety of health care providers and community stakeholders to deliver an innovative platform for education, interactive discussions, and a glimpse into the future of sport and exercise medicine at UBC. Register for the entire series, or individual sessions!

Learn more and register here: https://ubccpd.ca/learn/learning-activities/course?eventtemplate=708-sports-medicine-virtual-series-for-primary-care-2024



Image alt-text

Season 6 of the Team Up! podcast launched on February 13!

Want to know more about how to get started, build a team, and grow a team in the context of primary care? Season 6 of the Team Up podcast is focused on the new Team Based Care Learning Pathway that launched in January of 2024 on teambasedcarebc.ca. The Learning Pathway was developed by HQBC, through the work of British Columbia’s Team Based Care Advisory Group, to support primary care teams at any stage of their team-based care journey with resources, tools and ideas they can apply to help make team-based care a reality. This season Morgan and Sarah will walk through the 5 stages of the learning pathway, with 1-2 episodes aligned with each stage.  Each episode will highlight a few key resources and suggest some tangible actions for teams interested in diving into the learning pathway.

Upcoming Team and PACC Training

We are excited to be offering both Team Mapping and PACC Mapping training as a 3-part series in March!  Feel free to share the registration links with anyone else who is working to support primary care teams, who might be interested!

Team Mapping Facilitator Training (2-part session) on March 12 & 13, from 1-3:30!

We have limited spots, registration is free and on a first-come-first-served basis. REGISTER HERE if you are interested!  More info about Team Mapping can be found here.

Primary and Community Care (PACC) Mapping Facilitator Training (single session) on March 14, 9:30-12:00.

We have limited spots, registration is free and on a first-come-first-served basis. REGISTER HERE if you are interested!  More info about PACC Mapping can be found here.



Image alt-text

Call for Research Rounds

Have you or a member of your research team presented a study at a conference or released findings for a new publication? Would you like an opportunity to engage, inspire and connect with your fellow family practice researchers? The Research Rounds provide a platform for us to come together as a department, share our latest findings and foster collaboration. If you or a team member are interested in doing a virtual presentation for the Research Rounds, reach out to Hiresh Gindwani, DFP Research Coordinator at hiresh.g@ubc.ca.


CIHR Grant Awarded

Advancing Equity-Focused Implementation Science: A Multiple Case Study of Best Practices for Community Health Workers in Primary Health Care has been awarded funding for 2024-2027. Principal Investigator JA Shaw (U Toronto), Co-Principal Investigators include RJ Petrella and J Kornelson (UBC) with: N Clark, PJ O’Campo, CA Steel Grey, I Aberjirinde, A David, K McGrail, J Rayner, L Stephenson, W Wodchis, O Bhattacharyya, J Murphy, V Redditt, S Torres, R Yoon, A Browne, D Martin, C Risdon, P Wankah Nji.


Provider Experience Study: Primary Care for Individuals with Serious Mental Illness (PriSMI) 

Take part in a single 60-minute interview about your experiences. PriSMI is a CIHR-funded research program about the role of primary care in managing chronic illness among people living with serious mental illness (SMI). People with SMI often experience barriers to care, and understanding how primary care services are provided to them may help reduce avoidable hospitalizations and deaths. For the provider interview study, the PriSMI team is looking for family physicians and primary care nurse practitioners to describe their experiences caring for people living with SMI. Participants will receive a $120 honorarium for a 60-minute interview. Interested? Please check your eligibility here

For more information, contact erandall@uottawa.ca.


Applications Open for EduCanada Scholarships for 2024-2025

Go Global is currently accepting from prospective Visiting International Research Students (VIRS) applications for the following programs:

1. Canada-ASEAN Scholarships and Educational Exchanges for Development (SEED) (UBC deadline Tuesday, March 5, 2024)

2. Emerging Leaders in the Americas Program  (UBC deadline Thursday, March 7, 2024)

3. Study in Canada Scholarships (UBC deadline Thursday, March 7, 2024)

General Eligibility Criteria:

  • These awards are available to Visiting International Research Students (VIRS) to undertake research or study at UBC for a period of 4 to 6 months 
  • Students currently enrolled in a UBC degree are ineligible to apply
  • The candidate’s research may commence as early as August 1, 2024 and no later than February 1, 2025
  • All awards are available to graduate and undergraduate students for study or research activity
  • For undergraduate exchange students, a signed agreement or understanding between UBC and the student’s home institution must be in place at the time of application and must be from a current UBC student mobility partner institution. For a list of UBC mobility partners, please consult the partner university search tool
  • Preference is given to students coming to undertake research from institutions with which UBC has established research activity

Due to the large number of applications, an internal ranking of applications will be undertaken by a cross-UBC committee that will consider the strength of research, the applicant’s letter of intent, and alignment with UBC’s strategic initiatives.

*For specific eligibility requirements for each program, please visit the website.

Application Process:

EduCanada requires all applications to be submitted by a single representative at UBC on behalf of the student. As such, the Go Global office at the Vancouver campus plays a coordinating role in this process, and submits all applications on behalf of the University of British Columbia.

The deadline to nominate and submit all application documentation for the Canada-ASEAN Scholarships and Educational Exchanges for Development (SEED) is Tuesday, March 5, 2024.

The deadline for the Emerging Leaders in the Americas Program and Study in Canada program is Thursday, March 7, 2024.

We ask that the complete application be submitted to go.global@ubc.ca by the due date in order to ensure that the application can be reviewed and processed in time.


V Foundation for Cancer Research Translational Grant

UBC is anticipating an invitation to nominate one applicant to apply to the V Foundation for Cancer Research Translational Grant. This grant opportunity is intended to support adult cancer research that moves a novel strategy from the laboratory into a human clinical trial or uses specimens from a clinical trial to develop biomarkers or mechanisms.

Award Highlights:

The Translational grant provides researchers with $800,000 over 4 years (indirect costs up to 10% of direct costs allowed) to support preclinical/translational research as described above. The research should apply in some direct way to human beings within 3 years of the end of the grant.

Please note that epidemiology, behavioral science, and health services research projects are not eligible for this grant.

Applicant Eligibility:

Faculty must have dedicated research space as well as dedicated research time, and be eligible for Principal Investigator status on major research grants (e.g. R01 Grants from NIH). Though the sponsor indicates that tenure is a requirement, clinical faculty who can meet the above criteria are eligible from UBC.

Nomination Process:

As an invited institution, UBC is required to hold an internal adjudication of potential nominees and select one candidate to move forward for nomination to the V Foundation.

UBC internal selection deadline: February 29, 2024 (5pm)

Interested candidates should submit the following items by the internal selection deadline of February 29th, 2024 to kevin.mccartney@ubc.ca:

1)         Summary of research proposal (1 page max)

2)         Up to date UBC CV

3)         Draft recommendation letter (3 pages max), with confirmation that this has been reviewed and approved by your Department Head, or any Head able to allocate resources.

The 3-page letter should address:

  • Why you should be selected
  • The institutional resources available to you
  • How you incorporate EDI into your work and leadership
  • How science communication to a diverse audience is (or will be) part of your work / mentoring plan (as appropriate)
  • How patient advocacy / communication is (or will be) part of your work / mentoring plan (as appropriate)

The 1-page research proposal should provide an appropriate and sufficiently detailed plan to move a novel strategy from the laboratory into human clinical trial OR uses clinical trial specimens to develop biomarkers or mechanisms.


Please send all relevant materials to Kevin McCartney, Award Nomination Development Officer (Health) by February 29 (5pm). A panel of UBC reviewers will select one (1) candidate for nomination to the V Foundation in March (TBD), and a full application will be due in April (TBD) if selected.


Aortic dissection: A story of rural assessment, evacuation, and survival.

Patient experiences with requests for medical assistance in dying: Perspectives of those with complex chronic conditions.

Patient partner perspectives on compensation: Insights from the Canadian Patient Partner Survey

Teaching by texting to promote positive health behaviours in pregnancy: a protocol for a randomised controlled trial of SmartMom.

Associations of Methadone and BUP/NX Dose Titration Patterns With Retention in Treatment and Opioid Use in Individuals With Prescription-Type Opioid Use Disorder: Secondary Analysis of the OPTIMA Study.

Evidence-Based Eating Patterns and Behavior Changes to Limit Excessive Gestational Weight Gain: A Scoping Review.

48-hour Induction of Transdermal Buprenorphine to Extended-release Buprenorphine.

Daily solitude and well-being associations in older dyads: Evidence from daily life assessments.

Towards a better tomorrow: addressing intersectional gender power relations to eradicate inequities in maternal health.

Inequalities in access to prenatal care during the COVID-19 pandemic: Analysis of a population-based cohort.


HR Corner

Image alt-text

Payroll Timesheets Submission Deadline

Monthly and Hourly Employees: February 23 @ 11:59 pm

Managers and Leaders: February 26 @ 11:59 pm


Leadership Change within the Human Resources Portfolio

Marcia Buchholz, Vice-President, Human Resources, will be leaving UBC to take up a new opportunity as Vice-President, of People and Culture at the Southern Alberta Institution of Technology in Calgary, Alberta. The last day at UBC will be March 31st, 2024 and interim leadership of the HR portfolio will be announced shortly. Please visit HERE for more details.


2023 Tax Information and What to Expect for the 2024 Calendar Year

Distribution of 2023 Tax Slips

Your 2023 tax slip will be available on or before February 29th, 2024. UBC Payroll will share detailed information when they are available for you to download.

2024 Tax Year

It is your responsibility to provide us with a new TD1/TDBC form no later than 7 days after a change in your eligible tax credit amounts. If you claimed the basic tax credit amount in 2023 and there are no changes to your tax credit amounts, no action is required on your part.

Change of Address

If you moved, please update your new address prior to December 31st through Workday Employee Self-Service.

Changes to Hiring with Student Records in Workday

Going forward from January 29, 2024, when hiring for any position- student, faculty and staff- hiring managers will need to check if their candidate has a student record in Workday to prevent creating duplicate records. This applies to hiring current students, as well as past students and alumni.

Until March 1st, if you are hiring someone you believe should have a student record in Workday but cannot find it, we strongly recommend delaying the hire, if possible, to prevent potential duplicates from being created.

For more details, please visit HERE.

Please visit Workday This Week for resources and updates regarding the new student hiring process. 


New family building, accessibility, and gender affirmation benefits were added to improve equitable access to coverage for extended health plan members.

The coverage for these extended health benefits provisions is now available for plan members. For more details, please visit HERE.


Staff: Submit Your Professional Development Fund Claims by March 1

A reminder that staff and Research Associates to use available professional development funding.

· If you are a staff or Research Associate, please submit your reimbursement claim in Workday by Friday, March 1st.

· If you are a manager or supervisor, please review and approve all claims in Workday no later than Friday, March 15th.


For more details and resources, please visit HERE.


Looking Back on 2023 Benefits 

Benefit Plan Changes in 2023:

  • Inclusive Benefits
  • Benefit Changes Based on Collective Agreement
  • Other Benefit Changes

To learn more about the benefit changes made in 2023, please visit HERE.


New Single-Use Payment Request in Workday

‘Single Use Payment Request’ is available for UBC staff and faculty to make a small, one-time payment to a payee who is not a UBC employee.

This can only be used to issue an amount of less than $250 to a payee with a Canadian address who is not a supplier in Workday. The request can only be used to pay a payee once in the lifetime of the payee. If you expect the payee to be paid multiple times, use the supplier setup and invoice process.

For more resources, please visit HERE.


Department of Family Practice
3rd Floor David Strangway Building
5950 University Boulevard
Vancouver, BC V6T 1Z3


© Copyright The University of British Columbia

View this email in your browser