Reminder: Coffee Break with Frank Laezza April 19
Our new VP Finance & Operations Frank Laezza will be visiting the University Services Building (USB) on April 19 for a meet and greet with Facilities folks. He will be in the Atrium from 9:00 to 9:30 am for morning coffee break, touring some of our shops. Please take the opportunity to say hello and get acquainted!
Learning beyond the classroom
Last month, UBC Facilities’ Building Operations was invited by Dr. Karen Bartlett, a Professor in the School of Population & Public Health (SPPH) to present to her Master of Science graduate class in the Occupational & Environmental Hygiene graduate program.
Building Operations presented the university’s Indoor Air Quality (IAQ) Program and highlighted UBC’s established operations and maintenance practices before, during and beyond COVID-19. The presentation was followed by a site tour of the mechanical room and Operations Centre in the University Services Building.
Kudos to the team for strengthening UBC Facilities’ position as a trusted partner to our campus communities!
Read the full announcement
Roadwork on University Boulevard
University Boulevard will be partially closed from April 17–August 19 due to construction in the area. The first stage of this work will be along University Boulevard in the westbound lane.
Starting April 17, no buses will be using the University Boulevard bus loop due to construction. All bus stops will be closed and trolley buses will be turning around at Blanca.
All parking will be closed and all westbound traffic will be detoured across the median so that there is two-way traffic on the south side of University Boulevard.
Find the most up-to-date information on the UBC Campus + Community Planning website.
Building Safety Capacity: Orienting and Training New and Young Workers
As an employer, you are responsible for ensuring that your workers are prepared for the job before they start working.
Providing effective orientation and training is the best way to prevent workplace incidents that can cause injuries or damage to property and equipment. This includes training workers on their specific tasks, and providing supervision and ongoing training so that they continue to work safely. Even experienced workers will require re-orientation if their work circumstances change or new hazards develop (i.e. new work process, new equipment, or new work location).
Safety and Risk Services provides online mandatory new employee training and a monthly Facilities-specific orientation to new Facilities employees.
For more information, including links to mandatory training at UBC and a safety orientation checklist, visit the Safety & Risk Services website, or contact Lori Takenaka (lori.takenaka@ubc.ca).
Municipal Services & Building Operations participate in ‘Clean-up the Campus’ event for Earth Day
 Municipal Services’ Waste Management team will be hosting a fairly “down-to-earth” Earth-Day event on April 27 from 12:00–2:00 pm at the Waste Management loading dock.
Held annually, this will be Waste Management’s third annual participation in Earth Day. The event is open to teams in Building Operations to attend and may expand to the rest of Facilities and other departments in the future.
What to Expect at the Celebration
The event will include a ‘Clean-up the Campus’, where participants will be teamed up and sent on a one-hour litter collection session in assigned clean-up zones within the Campus core grounds. While participants are busy picking up litter, they also have an opportunity to take part in a scavenger hunt. There will be markers scattered throughout the various clean-up zones to highlight Earth Day. Those who find the markers will win a prize at the end of the event.
Teams will bring back all collected litter to the event location (Waste Management loading dock) for sorting, where coffee (please bring your own mug as no disposable cups will be provided) and snacks will be available for all participants.
Celebration for the Planet Schedule on April 27
- Noon – Information session on Earth-Day and information for “Clean-up the Campus” teams at the Waste Management loading dock. Don't forget to wear your pink shirts!
- 12:15 pm – Teams are sent out to assigned clean-up zones
- 1:15 pm – Teams returning to the meeting location with collected waste (and prize markers)
- 1:30 pm – Prizes given out, waste sorting, coffee/snacks and picture taking.
Sign-up sheets will be posted in shops from April 10–21.
Reminder: Be a voice for campus safety! (Closes April 19)
The UBC Vancouver Campus and community are constantly changing, and Campus Security is reviewing its services and model to make sure it is meeting the needs of students, faculty, and staff.
Share your thoughts on how Campus Security is working for you by:
- Taking our short online survey (March 27-April 18) and enter to win a UBC gift card
- Booking an interview or sending in a formal email to our engagement consultant: Brittany Mason at brittany@rmdelaney.com
- Registering for an in-person dialogue session on April 20, between 11:30 am–1:00 by emailing our engagement consultant: Brittany Mason at brittany@rmdelaney.com. Food will be provided and participants will receive a gift card as a thank you for their time. Spots are limited.
Whether or not you’ve accessed Campus Security services, we want to learn from you!
The survey closes on April 18 – share your thoughts now: https://bit.ly/ubc_campus_security
Learn more: security.ubc.ca/servicemodel
Kudos
- Patrick Wong and Customer Services & Informatics (CSI) team: Kudos to CSI for completing all six VPFO EDI training courses along with facilitated conversations per topic led by Patrick. Shout out to Patrick for planning and facilitating these sessions and to the team for their active participation. The entire team has also reviewed the Indigenous Strategic Plan and have completed the self-assessment toolkit.
Job openings
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Trades 2 - Steamfitter (Pipefitter) (JR12302) – 4/21/2023
- Utilities Electrical Engineer (JR11625) – 04/28/2023
- Labourer 2 (Seasonal) (JR11189) – 06/30/2023
Don't forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.
Weekly Emergency Tip: Pet preparedness
In the event of a disaster, having these simple items in your emergency kit will help keep your pets safe:
- A collar with their name and your contact information on it in case you get separated
- At least 72 hours of food and water for your pet (4L/day per average dog, 1L/day per average cat)
- A spare leash
- Special medication and the veterinarian’s contact information
- A blanket and toy
For more information about how to keep your pet safe in an emergency, visit the Government of Canada's Get Prepared website.
Managing your mental health
HR has collected mental health resources to help you manage your ups and downs.
As a manager or leader, you play an important role in supporting your mental health and that of your teams. Complete the new required training: Supporting Mental Health in the Workplace for Managers and Supervisors.
Representatives are always available for a confidential conversation:
- Monica Haab (monica.haab@ubc.ca): Building Operations, Energy & Water Services, Customer Services & Informatics, and Infrastructure Development
- Gregor MacDonald (gregor.macdonald@ubc.ca): Custodial Services and Municipal Services
Employee and Family Assistance Program (EFAP) offers an extensive suite of services to support you – from providing wellness coaching or advising on family issues to offering legal support. Access the EAP confidential services through LifeWorks, by calling 1-866-424-0770.
In case you've missed it
In case you've missed it Here is a quick recap of key events and information that you may have missed. For more details, please click on the links below or refer to our weekly portfolio newsletter, VPFO Update.
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