Reminder: RSVP to the Facilities Holiday Celebration
A reminder to submit your RSBP to the Facilities Holiday event next week at the AMS Nest 2nd floor in the Great Hall on December 14. Day shift lunch will be at 1:00 pm and evening shift dinner at 7:00 pm.
Let’s add flare to our event by wearing your ugliest festive sweater or hat!
We will be announcing the recipients of the 2022 Facilities Staff Excellence Awards.
If you haven’t submitted your RSVP, please email Caroline MacLeod (caroline.macleod@ubc.ca).
Updated Facilities Policies & Procedures: I-B-11 UBC Facilities Personal Protective Equipment Program
Safety & Risk Services is in the process of updating existing I-B Safety Policies and Procedures. Policies I-B-11 Personal Protective Equipment and I-B-39 Personal Clothing and Accessories have been updated to become I-B-11 UBC Facilities Personal Protective Equipment (PPE) Program. As such, I-B-39 Personal Clothing and Accessories has been retired.
Below is a list of key changes:
- The following sections have been added:
- Definitions
- Legal Requirements
- Hazard Identification & Risk Assessment
- Risk Controls
- Education & Training
- Use, Storage and Maintenance of PPE
- Personal Clothing and Accessories
- The following section has been removed: Request for Variance
- The Following appendices have been added:
- Generalized PPE Requirements
- General Guidance on the Selection of PPE
The updated I-B-11 UBC Facilities PPE Program document was reviewed by the Joint Occupational Health and Safety Committees within UBC Facilities.
Facilities staff who utilize personal protective equipment should review the updated document, which can be found on the Facilities Shared Drive as well as on the UBC Facilities website.
If you have any questions, contact Lori Takenaka, UBC Facilities Safety Advisor at lori.takenaka@ubc.ca.
Facilities' United Way World Cup Update: After Group Stage
16 teams have advanced and 16 have been eliminated as of Friday, December 2 at 1:00 pm.
Those with both of their teams advancing are still alive:
- Netherlands, Senegal, England, USA, Argentina, Poland, France, Australia, Japan, Spain, Morocco, Croatia, Brazil, Switzerland, Portugal, Korea Republic
Those with one or both of their teams eliminated cannot win:
- Ecuador, Qatar, Iran, Wales, Mexico, Saudi Arabia, Tunisia, Denmark, Germany, Costa Rica, Belgium, Canada, Cameroon, Serbia, Uruguay, Ghana
Knockout games start on Saturday, December 3, and tomorrow we'll be down to eight teams!
Upcoming absence updates in 2023, including legislative leave
With the start of the new calendar year, UBC faculty and staff will see some updates to their paid sick leave (including legislative sick leave) and vacation balances in Workday. Lani McGill, HR Product Manager, shares a preview of absence and time off changes for 2023 and timelines on the ISC website.
Managers and HR Administrators are encouraged to share any relevant information with their areas.
Read more
Reminder: Early payroll deadline to enter and approve time for December
To accommodate the winter break, the deadline for time entry, submission and approval is December 21, 2022.
The deadline for employees and timekeepers to enter and submit time (both absences and hours worked), and for managers to approve time submitted in Workday, is Wednesday, December 21, 2022 for the pay periods of:
- December 16–December 31, 2022 for monthly employees
- December 9–December 23, 2022 for hourly employees
Managers are advised to set up delegation if they will be away from work and unable to access Workday during this period. For guidance on how to do this, please refer to the Set Up Delegation in the Workday Knowledge Base.
Any unplanned absences (e.g. sick time) or corrections to vacation for these pay periods must be submitted no later than January 8, 2023 and managers must approve by January 9, 2023.
Welcome to the team
- Municipal Services is pleased to welcome Fiona Keating as Senior Manager, Rishi Purohit as Fleet and Asset Manager and Jordan Buchholz as Seasonal Labourer.
- Ryan Clemens joins Building Operations as IUOE - Operating Engineer.
Job openings
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Labourer 2 (JR10120) – ongoing
- Labourer 3 (JR8504) – ongoing
- Millwright (JR7181) – 12/09/2022
- Energy Conservation Specialist (JR10729) – 12/08/2022
Don't forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.
Weekly Emergency Tip: Know the risks, make a plan, get a kit
Knowing the potential hazards that exist in your area, making a plan for your family and getting an emergency kit are the foundation of your emergency preparedness.
For everything you need to know about preparing for a disaster, visit the Government of Canada’s Get Prepared website or visit ready.ubc.ca.
Managing your mental health
Human Resources has collected mental health resources to help you manage your ups and downs. To view more workshops, webinars and events visit the HR event listing.
Representatives are always available for a confidential conversation:
- Monica Haab (monica.haab@ubc.ca): Building Operations, Energy & Water Services, Customer Services & Informatics, and Infrastructure Development
- Gregor MacDonald (gregor.macdonald@ubc.ca): Custodial Services and Municipal Services
Feeling anxious or stressed about this upcoming holiday season? You aren’t alone.
Employee and Family Assistance Program (EFAP) offers an extensive suite of services to support you – from providing wellness coaching or advising on family issues to offering legal support.
Access the EAP confidential services through LifeWorks, by calling 1-866-424-0770.
In case you've missed it
In case you've missed it Here is a quick recap of key events and information that you may have missed. For more details, please click on the links below or refer to our weekly portfolio newsletter, VPFO Update.
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