Updates from UBC
Updates from VPFO
We are the VPFO: May 31
In just over two weeks our Vice-President Frank Laezza and the rest of the VPFO team are gathering for our "We are the VPFO" portfolio event. Have a question for Frank? Share it in advance through the event page.
Submit your questions
Strategic Plan updates
Jeff Georgilas, Utilities Worker in Facilities
"The collaboration between our teams is like a symphony in which everyone is working to seamlessly keep our campus running."
Jeff, thank you for reminding us of the importance of teamwork. Your appreciation for your work, team members and our campus inspire us!
Read Jeff's story
Operations updates
Facilities
Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Services
- ADES Leak detection system (LDS): In April, Energy & Water Services discovered that the Academic District Energy System (ADES)’s Leak Detection System (LDS) was indicating a fault. The team quickly mobilized and coordinated crews to excavate the underground Distribution Piping System (DPS) to locate the fault and complete a repair. Learn more
- UBC’s Furniture Reuse Program: UBC’s furniture reuse program provides gently-used furniture sold at discounted-prices. To date, the program has helped faculties and departments save a combined total of over $800,000 in cost avoidance. If you are starting a project or looking to purchase/discard gently-used furniture, consider purchasing, donating, or learn more by contacting furniture.reuse@ubc.ca.
Finance
Comptroller, Finance & Operational Excellence and Treasury
- Upcoming Workday enhancements: See a list of potential upcoming enhancements on the ISC website, including launching the Expenses Hub, enabling the ability to add attachments to employment agreements, streamlining the process of extending contingent worker contracts and more.
- Workday Guided Tours: We’ve enabled the ‘guided tour’ feature for the Create Job Requisition, Request Absence, Request Leave of Absence and Place Worker on Leave business processes in Workday. A guided tour provides tips to help you fill out fields as you navigate through a task in Workday.
Operations & Advising
Communications & Engagement, Human Resources, and Safety & Risk Services
The VPFO consists of individuals doing important work to support the university. Our people bring our strategy to life and make our plans into reality. Read more about the people of the VPFO.
Shout outs
Communications & Engagement
- Tracy Pham: Shout out to Tracy for being an excellent team player who's always looking for ways to improve processes and support others. You have very quickly become an invaluable asset to the team. Great job!
Facilities
- Thank you Michael Carroll, Steve Blackett, Tyler Cudmore, Brett Harris and Norman Esplana in Energy & Water Services’ Steamfitter crew for your continued dedication, hard work, and commitment to maintaining UBC’s district energy system. Last month, the team quickly mobilized to excavate the underground distribution piping system to locate a fault and complete a repair. Learn how the team continues to help the university avoid significant costs for repairs.
Finance & Operational Excellence
- Flavia Mori: Thank you so much for being so efficient in supporting the Service Desk team in terms of knowledge sharing. Your agility and critical thinking have helped the team get the information that they need to support the community. We appreciate your hard work and dedication!
- Calvin Cheung; Thank you for your collaboration with the ISC Change and Communications team! We appreciate your time and guidance in ensuring that the Workday knowledge base contains all the necessary information for our community.
- Megan Bradfield: Kudos to Megan for her cooperative spirit to collaborate and problem-solve has been highly appreciated by everyone you work with. Thank you for your commitment, 'can-do' attitude and positivity.
- Sandy Poon: Shout out to Sandy for her willingness to take on new and often tedious tasks beyond your day-to-day project support work is truly remarkable. You always roll up your sleeves and help the team in any way possible, and your dedication is commendable. Thank you for being a great team player!
Well done! Want to give someone a shout out in the next edition? Submit your kudos in your local recognition program or email communications@vpfo.ubc.ca
People in motion
Read more about our people on the VPFO website.
Job openings
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Accounting Team Lead (JR12520) – 5/10/2023
- Millwright (JR7181) – 05/16/2023
- PrISM Business Systems Analyst (JR12677) – 05/18/2023
- Trades 2 - Painter (2 Positions) (JR12712) – 05/19/2023
- Training Coordinator (JR12676) – 05/22/2023
- Financial Analyst (JR12773) – 05/22/2023
- Finance Assistant (JR12769) – 05/23/2023
- Functional Finance Analyst (JR12642) – 05/25/2023
- Business Analyst (JR12830) – 05/26/2023
- Assistant Civil Engineer (JR12802) – 06/09/2023
- Manager, Mechanical Utilities (JR12801) – 06/16/2023
Don't forget to apply as an internal candidate! Please review Apply for an Internal Job Posting in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.
We are the VPFO: Spotlight
Each week, we'll meet another member of the VPFO as they introduce themselves and their work.
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Jeet Amritsar, Facilities Manager, Customer Services & Informatics, UBC Facilities
I oversee UBC's Teal Zone which includes 36 buildings across campus like Allard Hall, Chan Center for the Performing Arts, Irving K. Barber Learning Centre, Walter C. Koerner Library and more. If you come across an issue in your building, we're here to help. Find your Facilities Manager and their contact information.
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Notable updates
New BC Minimum Wage effective June 1, 2023
BC’s new minimum wage comes into effect on Thursday, June 1. The general minimum hourly rate is changing from $15.65 to $16.75.
Read the HR memo for the impact to UBC employees and future appointments.
UBC launches Activate Wellbeing Toolkit to promote mental health and wellbeing
Are you interested in strengthening the health and wellbeing of your team? UBC’s new Activate Wellbeing Toolkit will help you identify actionable and measurable steps to integrate health and wellbeing into your team.
Need more information? We have three introductory sessions coming over the next few weeks to learn about the Activate Wellbeing Toolkit and ask questions.
Find out more about the toolkit
Helpful news
Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.
