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VPFO Update | The week of July 24, 2023

Updates from UBC

Updates from VPFO

Updating your Hybrid Work Agreement

Over the next couple of weeks, you will receive a UBC Broadcast and other communications advising staff working in a hybrid work capacity (i.e., remote work) to update their hybrid work agreements in Workday by September 30th.

As you know, the VPFO is a unique and complex portfolio that provides a broad range of services that support UBC. The VPFO supports updating these hybrid work agreements, however, before we update we want to ensure that our work arrangements support all our employees, partners, and the UBC community within our unique circumstances.

Over the next couple of weeks we will do a broad review and clarify and where possible align our approach in time to meet the September 30th deadline.

When it is time for you to update your hybrid work agreement, you will receive an email from your manager. At that time you will also receive instructions on how to update your hybrid work agreement in Workday.

Operations updates

Facilities 

Building Operations, Custodial Services, Customer Services & Informatics, Energy & Water Services, Infrastructure Development, and Municipal Services

  • Streamlining backfills and internal recruitment for Custodial Services: Custodial Services will be streamlining the process for identifying backfills and facilitating internal staff moves and recruitment. Learn more about this change 
     
  • Working behind the scenes to ensure a safe and efficient campus: As our campus winds down for the summer term, Energy & Water Services’ Mechanical Utilities Trades team, composed of Utilities Plumbers and Utilities Steamfitters has been busy ensuring smooth operations during the University Endowment Lands 16th Avenue water feed shutdown and District Energy System shutdowns on the UBC Vancouver campus. Read more

Finance

Comptroller, Finance & Integrated Services, and Treasury

Operations & Advising

Communications & Engagement, Human Resources, VPFO Project Management Office, and Safety & Risk Services 

  • Updates to Onboarding dashboard in Workday: The dashboard now includes a Workday section with links to Workday Knowledge Base resources and training courses, including content that is specific to the employee. Learn more
     
  • Pedaling safety: UBC's newest bike patrol officers: Campus Security has been supporting our newest wave of bike patrol officers, who recently completed a bike patrol training course. Learn more

The VPFO consists of individuals doing important work to support the university. Our people bring our strategy to life and make our plans into reality. Read more about the people of the VPFO.

Shout outs

  • Congratulations to Rae Ann Aldridge, Executive Director, Safety & Risk Services for receiving the Leadership in Learning Award, which recognizes outstanding individual contributions to CAUBO's (Canadian Association of University Business Officers) professional development activities.  

Well done! Want to give someone a shout out in the next edition? Submit your kudos in your local recognition program or email communications@vpfo.ubc.ca

People in motion

  • Jacqui Sloan has joined as Executive Assistant and Project Coordinator with VPFO Human Resources and Treasury while Patricia Paz is away on maternity leave. You will find Jacqui in the VP Finance & Operations office on the 6th  floor of the Koerner Library. Welcome Jacqui and congratulations to Patricia! 

  • Lynda Cuddy has returned to the Emergency Management team within Safety & Risk Services part time as Emergency & Continuity Planning Associate as of today. Welcome back, Lynda! 

  • Natalie Walliser has been appointed UBCO’s Director of Infrastructure Development. 
     
  • Julie Le Hegarat will be joining Privacy and Information Security Management (PrISM) in Safety & Risk Services part time as a PrISM Instructional Designer from now until Aug 28, and full time going forward.   
     
  • Farewell to Jodi Scott, Senior Learning Space Planner with Infrastructure Development in Facilities will be retiring as of Oct 27, after her remarkable 21-year tenure at UBC. Her high spirit and deep knowledge of all aspects of learning spaces development on both UBC campuses have been invaluable to our team. Thank you for your service, Jodi, you will be deeply missed! 

Read more about our people on the VPFO website.

Job openings

All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:

  • Senior Financial Analyst (JR13737) – 7/25/2023 
  • Report Developer (JR13731) – 7/25/2023
  • Millwright (JR13319) – 7/28/2023 
  • Workday Security Administrator (JR13235) – 7/31/2023 
  • Report Developer (JR13733) – 7/31/2023
  • ISC Functional Support Analyst (JR13735) – 7/31/2023 
  • HR Specialist, Attendance & Accommodations (JR13592) – 7/26/2023 
  • Functional Finance Analyst (JR13601) – 7/28/2023 
  • Sr. Finance Manager (JR13745) – 7/30/2023
  • Functional Finance Analyst (JR13736) – 8/1/2023 
  • Sub-Head Millwright (JR13749) – 8/1/2023 
  • Senior Learning Space Planner (JR13778) – 8/2/2023  
  • Communications Strategist (JR13767) – 8/3/2023  
  • Senior Financial Analyst, Contracts, Leases & Housing (JR13806) – 8/4/2023
  • Project Coordinator (JR13856) – 8/7/2023
  • Associate Project Manager (JR13811) – 8/8/2023
  • Finance Manager, Project Accounting (JR13810) – 8/11/2023  
  • Communications Operator-2 (JR13868) – 8/13/2023
  • Utilities Electrical Engineer (JR11625) – 8/15/2023
  • Assistant Civil Engineer (JR12802) – 8/15/2023 
  • Procurement Program Advisor (JR12295) – 8/21/2023 

Don't forget to apply as an internal candidate! Please review Apply for an Internal Job Posting in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.

We are the VPFO: Spotlight

Each week, we'll meet another member of the VPFO as they introduce themselves and their work.

Shilan Keshvadi, Associate, Health & Safety Education & Audit

I’ve been part of the Safety Program Management and Systems team for almost two years now! Majority of my work includes providing training for members of our Joint Health & Safety Committees (JOHSCs) & Local Safety Team (LST) and working closely with JOHSCs to conduct their annual evaluations.

Let's get to know each other better! If you or someone you know are interested in being our next spotlight, email communications@vpfo.ubc.ca
 

Notable updates

July is Disability Pride Month  

Celebrated every July, Disability Pride Month is an opportunity to honour the history, achievements, experiences, and struggles of the disability community.

Twenty-two (22%) per cent of Canadians currently live with a disability, and this number is expected to keep rising. Enhance your disability-inclusion literacy with resources from the Centre for Workplace Accessibility (CWA).

Learn more

Helpful news

Some interesting news articles our team members have found informative, helpful, or fun! These are provided for information and entertainment only. Unless noted, UBC doesn’t specifically endorse or supply this content.

  • Transformational leaders are exceptional communicators. Here are four communication strategies to help motivate and inspire your team. 
  • As a leader, the challenge is not only to spot talent but also to convince your people that you value their talents and that they should, too. Begin by identifying the strengths of each member of your team. Read more 


The VPFO Update is a weekly snapshot that captures important university updates, work across VPFO departments, and relevant resources.

This will be reposted, along with past issues, at vpfo.ubc.ca/news. 

Questions, news or feedback?
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